Have an idea for a panel / workshop at Anime Expo?
Here’s a step-by-step guide on how to submit an application and what to do if you’ve been accepted.
Step One: Develop and Plan your content
- There are two different types of applications: Panels and Workshops. See below for a more detailed descriptions.
- Panels: A ‘Panel’ type event that’s hosted by attendees is typically a presentation or discussion between the host and audience. For instance, many attendee panelists enjoy hosting their panels while in cosplay, often roleplaying their character while they interact with the crowd.
- Workshops: A ‘Workshop’ type event is focused on teaching the audience something. For example, past workshops have taught attendees how to play traditional taiko drums, create props for cosplay, and various techniques for model making. Workshop-specific rooms include tables for attendees to utilize. We encourage attendees to come and share their knowledge with others!
Available Equipment in Standard Panel/Workshop Rooms
Below is a list of equipment that comes standard with a panel or workshop room. Any additional items must be requested in the application phase. However, please note that these requested items are not guaranteed to be available. Please be sure to plan accordingly.
- 2 – 3 Wired Microphones
- Projector and Screen(s)
- HDMI and VGA hookups for audio/video
- Blu-Ray Player (Note: Copyrighted material may not be playable due to HDCP protection.)
- Tables (if in a workshop room)
Step Two: Submit an application (or three)
- Submit application(s) for 1, 2, or 3 different panel(s) or workshop(s).
- Application for AX 2017 currently not yet available. Please check back later.
- Be sure to carefully read the Panelist Terms & Conditions.
Panelist Terms & Conditions
In addition to the General Liability Release and Waiver and the Code of Conduct, prospective panelists are expected to abide by the Panelist Terms & Conditions listed below.
- Panelists are to check-in with Programming Operations at least 45 minutes to an hour before their panel.
- Panelists must then check-in with the AV Volunteer Staff at the Sound Booth in their designated room at least 20 minutes before their panel.
- If you are not checked in on time any extra time needed for preparation will be taken from your panel’s designated programming time.
- Panelists are expected to abide by the below procedures during their panel. Failure to do so will result in the sudden cancelation of the current panel.
- Handle all technical equipment carefully and respectfully (i.e. No throwing or dropping of microphones.)
- Adhere to the content rating level your panel was approved for (G, PG, or 18+). Note: Amended content must first be approved by the SPJA’s Division Manager of Programming.
- End your panel in a timely fashion. If your panel does not conclude at your designated time sound and video will be cut. Please give yourself ample time to wrap up.
- Refrain from any other acts that could be deemed by the Room Supervisor as potentially causing harm to the event or its attendees.
- Abusive behavior towards Staff Volunteers or fellow attendees will not be tolerated. This includes, but is not limited to, verbal abuse, inappropriate sexual remarks, threats of violence, or any other untoward behavior. The SPJA reserves the right to deal with any such conflict as it deems necessary, up to and including expulsion of any offending parties from the event.
- Cancellation Policy – Penalties for cancelling two weeks or less before the show include:
- Lower priority for the following year’s event.
- Limitation on number of panels (only 1) that can be submitted for the following year’s event.
Please bring any questions or concerns on-site to the Programming Operations office, located in room # 509 C above the Entertainment Hall (West Hall) Lobby.
- Map to be added at a later date.
Step Three: Wait to hear back
- We receive hundreds of application each year and take the time to read and review each one.
- All accepted panelists will be notified within three weeks of the final deadline.
Step Four: If accepted, you’ll receive an e-mail confirmation
- The email will include your panel’s day and time and your complimentary badge code(s). Be sure to register using the provide code.
- The provided badge code(s) are for 1-Day Attendee Badges that are valid for the day of your panel.
- Note: Any cancellations must be submitted no later than TBA.
Step Five: CHEck in the day of your panel
- At least 45 minutes to an hour before your panel, you must check-in with Programming Operations in room 509 C above West Hall.