Volunteering

Volunteers work in all areas of the convention. Volunteers assist Anime Expo® staff in these areas:
  • packet stuffing
  • line/crowd control
  • entry/exit monitoring
  • gophering
  • special assignments

Minor volunteers will be assigned to work only in areas with constant adult supervision.


So how do I volunteer?

Register your Anime Expo badge → Register online as a Volunteer → Pick up your badge during the convention → Bring your signed waiver form and photo ID to Volunteer Headquarters → Get ready for a shift.

We will continue to accept volunteers during the convention, make sure to purchase your badge first!

There are different types of Volunteers!

There are four distinct programs available to people interested in volunteering during Anime Expo®. Selecting the program that best matches your level of commitment will depend on how many days you plan on attending the convention. Please note that the type of badge will not restrict your ability to volunteer more hours if you wish. Pledging and committing to more hours will offer you the opportunity to earn better prizes!

16 HOUR volunteers are members who pledge to work 16 hours over the course of four days. If, by the end of the convention, all 16 hours have been completed, the volunteer will get his/her choice of prizes and be entered in a drawing to win a 4 day pass for Anime Expo 2014.Crash Space

Only 4 Day badge-holders are eligible for LIMITED crash space slots. Crash space is a scarce commodity and is never guaranteed. Please make alternative (back-up) arrangements. In order to qualify for this program, you must be 18 years or older by 11:59PM of July 3rd, 2013 and report for volunteer duty on 7/3/13 (Day 0).

Before the convention:

  • Buy your ticket – Register as a member. Purchase an All convention pass (Four-Day).
  • Register online to Volunteer. You will need to provide your membership ID as proof of registration.
  • Make arrangements to attend the MANDATORY volunteer orientation, held in the Volunteer Headquarters at TBA
  • If you cannot attend the MANDATORY orientation, you must let the volunteer managers know in advance.  Alternative    accommodations cannot be made for you unless prior notice is given.

Upon your arrival to the convention or at convention ticket purchase:

  • Bring a photo ID with date-of-birth to the Volunteer Headquarters with a signed waiver

8 hour and 4 hours volunteers are members who pledge to work 8 or 4 hours over the course of four days. If, by the end of the convention, all 4 or 8 hours have been completed, the volunteer will get his/her choice of prizes. In order to qualify for this program, you must be 18 years or older by 11:59PM of July 3rd, 2013.Before the convention:

  • Buy your ticket – Register as a member. Purchase the appropriate pass.
  • Register online to Volunteer. You will need to provide your membership ID as proof of registration.
  • Make arrangements to attend the volunteer orientation, held in the Volunteer Headquarters at TBA.
  • If you cannot attend the orientation, you must let the volunteer managers know in advance.  Alternative accommodations cannot be made for you unless prior notice is given.

Upon your arrival to the convention or at convention ticket purchase:

  • Bring a photo ID with date-of-birth to the Volunteer Headquarters with signed waiver

The Minor volunteer program is similar to the Adult program, except that minor volunteers must be at least 15 years old as of 11:59PM, July 3rd, 2013 but not yet 18 years old or older.Minor volunteers may only work in areas with constant supervision and staff monitoring

  • Packet stuffing
  • Manga Cafe
  • Minor volunteers may not work more than 4 total hours in a single day.
  • Minor volunteers are NOT ELIGIBLE for crash space.
  • Before you can begin, we must verify that a parent or legal guardian has authorized you to work at Anime Expo®

Before the convention:

  • Please register online as a member.
  • Sign-up online to become a Minor volunteer. Entering your information early will expedite the check-in process at Headquarters when you arrive.
  • Make arrangements to bring a parent or legal guardian with you to the Volunteer Headquarters for initial check-in. (Detailed information about legal guardians can be found further down the FAQs sheet.)
  • There is no need for Minor volunteers to attend the volunteer orientation.

Upon your arrival to the convention:

  • Escort your parent or legal guardian to the Volunteer Headquarters.
  • Both you and your parent/legal guardian and you must have a photo ID.
  • Your photo ID must show date-of-birth.
  • If you did not enter your information online, enter your information at one of the computers in Headquarters.

If your parent or legal guardian cannot make it to Anime Expo® in person, they can authorize another adult to sign the medical release and waiver in their place:

  • The authorized adult must be 25 years old or older.
  • A parent’s signature must be on the appropriate portions of the waiver form.
  • One authorized adult can sign the waiver for up to 4 Minors.
  • Authorized adults must bring valid photo ID.

Example: I want to be a Minor volunteer with three of my friends. We live far away and our parents cannot come to AX. My older brother is 25 years old. He will drop us off and sign the waivers in place of our parents. We will bring signed waiver forms showing that our parents have authorized my brother to represent them.

A reminder to minor volunteers: Your parents/guardians MUST BE present at the convention in order to complete the registration process for the volunteer program. The following waiver must be brought with you along with some form of identification.

 
 

Obtaining Prizes: Procedure

Please be aware that Anime Expo will no longer be reimbursing volunteers in the form of cash, check, or any refund of fees paid for badges. Please make alternative arrangements for the convention if this will present any sort of financial burden on you.This is the prize procedure for All Volunteers:

Prizes will be tiered based the number of hours you complete. If you complete 16 hours, you will not only get your choice of prizes, but will also entered in a drawing to win a 4 day Badge for Anime Expo 2014!

Please notify a staffer when you have finished your volunteer hours.

An overview of Crash Space

Crash space is an EXTREMELY LIMITED commodity. We are not able to accommodate everyone, so please make back-up plans. Anyone expecting to receive crash space should bring their own sleeping bag and pillow.Crash space will be distributed on a FIRST-COME, FIRST-SERVED basis. Men and women have separate crash space rooms and separate queues for any available slots.

Crash space slots will be given out based on the order in which you sign-up to volunteer online. (If you are the first All-Con volunteer to request crash space online, odds are good that you will receive crash space. If you are the 100th All-Con volunteer to request crash space, odds are NOT good that you will receive crash space.)

When you sign-up to volunteer online and request crash space, you are holding a reservation. You must come to the mandatory orientation session to claim your reservation.

  • If you are not present to claim your reservation, we will give your slot to the next person.
  • If you know in advance that you are unable to attend the orientation session, contact a Volunteer Manager. Only then will we hold your reservation.
  • You MUST attend the crash space roll-call or you will lose your place in the line.

After all the slots are given out, if you are still in need of crash space, check with the Volunteer Managers every night to see if any new rooms or slots open up. Available slots will be given out based on an individual’s place on the list.

Crash space is ONLY for VOLUNTEERS. Anyone who invites their friends or family to stay in crash space will forfeit their slot and their badge.

Obtaining Shifts

A typical shift lasts 2 hours. Start times are staggered to begin throughout the day, almost every hour. In the Volunteer Headquarters, a shift schedule will show all known openings for the day. Some assignments generate greater interest than others. To make shift distribution fair for all, shifts are never assigned sooner than 20 minutes prior to the start time.

Volunteer Headquarters will be open to the public during these hours:

  • Room 402 AB (rooms may be subject to change)

There is a possibility to choose to work two shifts back-to-back. However, working 4 hours straight is not a requirement.  All volunteers must a take a break every 4 hours.

Availability of Pre-Con Shifts

There is a limit on the number of volunteers invited to work on the day before the convention (Day Zero). If you are interested in working on Day Zero, please contact a Volunteers Department manager through volunteers@anime-expo.org.