Vendor

SCHEDULE A

STANDARD TERMS AND CONDITIONS FOR VENDOR SERVICES

TO THE SOCIETY FOR THE PROMOTION OF JAPANESE ANIMATION

1. AGREEMENT AND DEFINITIONS. These Standard Terms and Conditions are fully incorporated into and are a material part of the Master VSA between SPJA and VENDOR.  The following definitions apply to the Master VSA and all of its Project Orders:
   • For convenience, SPJA and VENDOR are each a “Party” and together are the “Parties.” Any person or entity who is not a party to this contract is a “Third Party,” and no Third Party beneficiary rights are created by this Master VSA.
   • “Anti-Corruption Laws” mean, collectively: (i) the United States Foreign Corrupt Practices Act (the “FCPA”); (ii) the Japanese Unfair Competition Prevention Act (“UCPA”); any applicable legislation or regulation implementing the Organization for Economic Cooperation and Development Convention Against Bribery of Foreign Public Officials in International Business Transactions; and (iii) all other applicable laws, regulations, orders, judicial decisions, conventions, and international financial institution rules regarding domestic or international corruption, bribery, ethical business conduct, money laundering, political contributions, gifts and gratuities, or lawful expenses to public officials and private persons, agency relationships, commissions, lobbying, books and records, and financial controls.
   • “Deliverable” shall be the final version of the Work that VENDOR delivers to SPJA in fulfillment of the performance and specifications required in a Project Order, such as a final report, architectural design, business plan, treatment, screenplay, artwork, script, or other deliverable.
   • “Export Control Laws” mean all U.S. or other laws and regulations relating to the export or re-export of commodities, technologies, or services, including, but not limited to, the Export Administration Act of 1979, 24 U.S.C. §§2401-2420, the International Emergency Economic Powers Act, 50 U.S.C. §§1701-1706, the Trading with the Enemy Act, 50 U.S.C. §§1 et. seq.; the Arms Export Control Act, 22 U.S.C. §§2778, 2779; the International Traffic in Arms Regulations (ITAR), 22 C.F.R. 120 et. seq.; and the International Boycott Provisions of I.R.C. §999.
   • "Intellectual Property" means the intangible yet valuable products of the human intellect for which property rights are recognized by law, including but not limited to brand names and logos; musical, literary, and artistic works; discoveries and inventions; words, phrases, symbols and designs; participant, volunteer, employee, vendor, funder, client, service provider, and other contact information and lists. "Intellectual Property Right" means any right or protection existing from time to time in a specific jurisdiction, whether registered or not, under any copyrights, trademarks, patent rights, industrial design and invention rights, trade secret rights, rights in a person's name, voice, likeness and signature (publicity rights); moral rights of integrity and attribution, rights against unfair competition, or similar laws and includes rights set forth in governmental statutes, regulations, ordinances and rules and rights established by judicial decisions under common law or equity, and applications and registrations for the foregoing.  Intellectual Property Right also includes all possible claims (including claims against third parties) arising from or related to the foregoing, including but not limited to claims for infringement of Intellectual Property Rights.  "Derivative Work” means any creative work based upon or that includes elements of one or more pre-existing works, such as a translation, arrangement, redesign, dramatization, fictionalization, and other derivation.
   • “Personal Information” means information that identifies or can be used, alone or in combination with other information, to identify an individual.
   • “Services” shall be the time, advice, skill, and expertise that VENDOR devotes to creating the Work and providing Deliverables (as defined above).
   • "Work" shall be defined as, collectively, the tangible preliminary drafts, products, and materials (including preliminary, preparatory or draft materials) delivered by VENDOR to SPJA.
2. INDEPENDENT CONTRACTORS. The Parties are and shall be construed to be independent contractors, and not as agents, joint venturers, or legal partners, notwithstanding use of words like “collaborator” or “partner” in publicity or otherwise.  Neither Party shall participate in the other Party’s employee benefit nor compensation plans.  Each Party shall be solely responsible for compensating its own employees and contractors and for paying their worker’s compensation and other benefits, if any.  Neither Party may enter into contracts or incur liabilities on behalf of the other.  VENDOR shall control its method of work while fulfilling its obligations to SPJA, although SPJA may establish reasonable standards of performance and the quality of Deliverables it expects.  Except for work that must be performed at SPJA’s facilities or using SPJA’s tools and equipment, VENDOR will provide Services away from SPJA’s place of business using VENDOR’s tools and equipment.  Each Party shall be responsible for the conduct of its own business and will comply fully with applicable laws.
3. TAXES. All payments made to VENDOR shall be made without deduction for federal, state, or local payroll, withholding or social security taxes, or unemployment or workers' compensation insurance.  VENDOR shall solely pay all taxes due on such payments and comply with all government requirements pertaining to income, employment, social security and other taxes.
4. STANDARDS OF PERFORMANCE. VENDOR shall perform all Services in a professional and courteous manner, using VENDOR’s best reasonable efforts, safely, and consistent with the standards of care and performance that service providers having a similar level of experience and expertise in the relevant industry or field customarily provide, and to SPJA’s reasonable satisfaction.  VENDOR shall have and maintain any licenses or certifications legally required to perform the types of Services required of VENDOR, if any.
   • (a) Services shall be performed in compliance with SPJA’s policies and procedures, with applicable laws and regulations, to SPJA’s reasonable satisfaction, and in fulfillment of Project Order requirements. VENDOR shall report regularly, accurately, and fully to SPJA, and shall respond to SPJA’s inquiries promptly.  VENDOR understands that failure to comply with these requirements shall be considered a material breach of the Master VSA and grounds for termination of the Agreement and applicable Project Order pursuant to the termination for cause provisions of this Schedule A
   • (b) SPJA may request that VENDOR modify interim work product delivered to SPJA, or change the manner in which Services are being provided. If the requested changes are within the scope of Services in the applicable Project Order, VENDOR shall make those changes.  If the requested changes exceed the scope of Services contemplated in the applicable Project Order, or VENDOR otherwise reasonably considers them to require a major modification of Work or Deliverables already done, VENDOR shall notify the SPJA and the parties shall make good faith efforts to agree upon the terms of a change order.  If they cannot agree, then SPJA may terminate a Project Order or this Master VSA pursuant to the termination for cause provisions of this Schedule A.
5. OWNERSHIP OF RESULTS AND INTELLECTUAL PROPERTY. Except to the extent expressly transferred, licensed, or limited in writing separately:
   •  (a) VENDOR’S WORK & DELIVERABLES. VENDOR retains all of its rights, title, and interest in and to its Intellectual Property, such as its trademarks (“VENDOR’s Intellectual Property”) and to its Work, as distinguished from its Deliverables hereunder.  As to the Deliverables, and except to the extent expressly reserved or licensed back to VENDOR in writing, and upon payment in full of all sums due and owing to VENDOR under the applicable Project Orders, SPJA shall own and VENDOR hereby assigns and transfers all and exclusive right, title, and interest in and to Deliverables delivered to SPJA by VENDOR, including copyrights, domain names, trademarks, and all Intellectual Property Rights in the Deliverables, throughout the world, including exclusive rights to make derivative works.  To the extent possible under law, VENDOR’s Deliverables shall be deemed to be Works Made For Hire under the Copyright Act of 1976, 17 U.S.C. 101 et seq. and international copyright treaties.  VENDOR shall secure all rights needed from third parties whose Intellectual Property is included in VENDOR’s Deliverables in order for SPJA to own and exercise all rights, title and interest granted herein, unless specified otherwise in a Project Order.  SPJA has no obligation to use any Deliverable, and may use any part of any Deliverable, without obligation to use the entire Deliverable.
   • (b) SPJA’S WORK & DERIVATIVES. SPJA retains all of its rights, title, and interest in and to its Intellectual Property including but not limited to SPJA’s Marks, its Work, and derivatives thereof.  All Third Party' Intellectual Property provided to VENDOR by SPJA is reserved to such third parties unless set out separately in writing.  SPJA makes no representations or warranties concerning Third Parties’ Intellectual Property.

6. CREDITS. VENDOR and SPJA each may use the other’s name and logo to: i) identify the other as a collaborator; ii) describe the collaboration on each’s website, in grant proposals, and otherwise in mutually agreeable language (or derivatives thereof), iii) to demonstrate each’s accomplishments; and iv) as may be agreed upon in writing by the Parties, provided that such identifying credit is consistent with SPJA’s nonprofit purposes and mission.  For example, but without limitation, SPJA’s name may not be used to endorse candidates or legislation.  Otherwise, neither Party shall publish or use the other Party’s names, logos, or other Intellectual Property without express written consent.
7. PHOTOGRAPHS AND GRANT OF RIGHTS. VENDOR for itself and those working on its behalf in connection with the provision of Services or Deliverables hereunder grants SPJA the right to create photographs, video, digital, audio, or other recordings (“SPJA Recordings”) of them and the right to reproduce, display, distribute, perform, digitize, transmit, broadcast and otherwise use the SPJA Recordings in any and all media and manners now known or hereafter discovered throughout the world in perpetuity, in whole or in part, modified or altered, either by themselves, or in combination with other photographs, recordings or materials, without payment of royalties, license fees, or any other compensation in addition to that paid pursuant to this Master VSA or a Project Order.  Vendor shall obtain all necessary third party clearances and agreements for Intellectual Property related to the Appearances and the rights granted to SPJA herein. Failure to do so constitutes a material breach of this Agreement
8. LIVE SIMULCASTS.  VENDOR for itself and those working on its behalf in connection with the provision of Services or Deliverables hereunder grants SPJA the exclusive right to produce, record, and exploit VENDOR’s appearances at the Show (the “Appearances”) as follows without payment to VENDOR: (a) the Appearances may be simulcast “live” at the Show; and (b) the Appearances may be simulcast “live” by means of radio (terrestrial and digital radio), television, the internet, and wireless/mobile systems or similar live streaming internet platforms, and all related services, software applications and networks that allow for the authorized streaming and distribution of video content over the internet (but not for downloads by the end viewer) (“Live Simulcasts”). Specifically, but without limitation, VENDOR grants SPJA the right to “Live Simulcast” the Appearances by means of Twitch (available at the URL http://www.twitch.tv) or similar internet platforms, networks, or software. SPJA will provide advance written notice to VENDOR if any of VENDOR’s Appearances will be Live Simulcast. The parties agree that such Live Simulcasts are included among the permitted SPJA Recordings.  Notwithstanding any restrictions in this Agreement, the grant of rights for Live Simulcast includes the right for SPJA to receive any and all revenues earned from such Live Simulcasts, including but not limited to behind-pay-wall ticket sales, license fees, shares of commercial advertising, promotions, donations, and purchases made during the Live Simulcast, if any.
9. MUTUAL CONFIDENTIALITY. Each Party may be exposed to certain Confidential Information of the other in the course of performance of the Services.  The term “Confidential Information” means any and all information that is disclosed to one Party (“Recipient”) by the other Party (“Discloser”), in any form, concerning the Discloser’s operations, techniques, procedures, methods, permits, security, facilities, funding, sponsors, participation, products, contacts, contact lists, business plans, and the personal lives of Discloser’s employees, staff, directors, or associates, whether or not marked “Confidential.”  Confidential Information does not include information that (a) is already public information or already known by the Recipient at the time of disclosure; (b) is independently developed by the Recipient; (c) is acquired by the Recipient from a third party whom is not, to the Recipient’s knowledge, under any obligation not to disclose such information, (d) which becomes public through no breach by the Recipient of this Agreement; or (e) is information that the Discloser includes in materials approved by the Discloser for public distribution.  Nothing herein precludes either Party from continuing to use its own Confidential Information after disclosure.  Subject to the Nonprofit Public Disclosure obligations and whistleblower notice set out below, each Party agrees that it will not disclose to any Third Party, except its accountant, or attorney or pursuant to a subpoena, any Confidential Information of the other without prior written consent.  Each Party agrees that it will not make any statements to the press or media for, on behalf of, or about the other without prior written approval.  Upon written request, VENDOR shall have its personnel who are directly involved in performing Services under the Agreement sign a confidentiality agreement mutually agreeable to SPJA and VENDOR.  Important Notice: A new law, the Defend Trade Secrets Act of 2016 (18 U.S.C. § 1833(b) (the “DTSA”), provides some protections to whistleblowers who confidentially disclose a trade secret to their Attorney, a government official, or in a court filing made under seal. While not a contractual obligation, you are urged to familiarize yourself with the provisions of the DTSA to determine if any disclosure you intend to make qualifies for such protection, or for protection under other applicable whistleblower laws.
10. NONPROFIT PUBLIC DISCLOSURES. Because it is a non-profit, SPJA may be required to disclose its financial information, contracts, highly-compensated contractors, employees, and other information in public tax filings and returns, and otherwise in accord with “sunshine” or other disclosure laws, regulations, and requirements (“Nonprofit Public Disclosure Obligations”).  VENDOR agrees that SPJA shall not be in breach of this Master VSA and shall have no liability for disclosures made in compliance with law, rules, regulations, grants, or other public funding requirements.
11. NON-COMPETITION.
    • (a) VENDOR agrees not to use SPJA’s Confidential Information or Intellectual Property to compete with SPJA, and that it will not sell, lease, license, transfer, market, or develop, or cause to be sold, leased, licensed, transferred, marketed, or developed, SPJA’s Confidential Information or Intellectual Property except as directly required and expressly permitted to fulfill VENDOR’s performance obligations to SPJA. VENDOR agrees not to establish, produce, market, or cause to be established, produced or marketed any business that is reasonably considered to be in competition with SPJA in [Los Angeles, California], or other primary geographical location in or to which VENDOR provided services to SPJA.  VENDOR may not copy or take for VENDOR’s separate use any non-public spreadsheet, email, or database of SPJA without written permission from SPJA.
    • (b) If the provisions contained herein are deemed to exceed the time or geographic limits or any other limits imposed by applicable law in any jurisdiction, then such provision shall be deemed reformed in such jurisdiction to the maximum extent permitted by applicable law.

12. INSURANCE. Unless agreed otherwise in writing, VENDOR shall maintain at its own expense the following minimum insurance coverage for the duration of the Master VSA and all Project Orders, and as long as reasonably necessary thereafter to adequately cover the obligations set out in the Master VSA and Project Orders:  1) general commercial liability (“GCL”) in amounts not less than $2,000,000.00 per claim and $4,000,000.00 aggregate, and may provide an Umbrella Policy in addition to the GCL policy to reach those limits; 2) hired and owned vehicle insurance, including Med-Pay coverage, in the same amounts to cover all vehicles used by VENDOR in connection with the Master VSA; and 3) workers’ compensation insurance to cover all of VENDOR’s employees, if any; 4) errors and omissions insurance in the same amounts or higher, if mutually agreed; 5) for licensed professionals only, professional liability insurance in the same amounts, if VENDOR is providing professional licensed services to SPJA; and 6) media liability insurance, in the same amounts, if VENDOR is providing any media or publicity or marketing services to SPJA.  VENDOR shall provide to SPJA a Certificate of Insurance as proof of such insurance naming SPJA as an additional insured for the duration of the Master VSA or applicable Project Orders.
13. LIABILITY AND INDEMNITY.
    • (a) VENDOR agrees to completely release and hold SPJA and its officers, directors, employees, agents, affiliates, contractors, volunteers, managers, sponsors, funders, venues, attendees, successors, and assigns harmless from any and all demands, damages, losses, liabilities, causes of action, lawsuits, attorneys’ fees, and/or claims of every kind or nature, whether known or unknown, in law or equity, including employment claims and acts or omissions by third parties such as medical providers, arising from VENDOR’s engagement with SPJA. This release does not apply to acts of gross negligence or intentional, willful, or wanton misconduct on the part of SPJA.  VENDOR agrees to secure this release in writing from its personnel and others providing services or participating in activities connected with VENDOR’s provision of services hereunder of these dangers and before allowing them to participate in services, activities or events arising from or related to this Agreement or to perform Services hereunder.
    • (b) To the extent legally permissible, each Party shall indemnify, defend, and hold harmless the other Party and the other Party’s officers, directors, employees, agents, affiliates, contractors, volunteers, managers, sponsors, funders, venues, attendees, successors, and assigns from and against any and all Third Party claims, damages and costs, including reasonable attorneys’ fees, arising out of or connected with the indemnifying Party’s acts, omissions, or performance of Services hereunder (“Indemnified Claims”), including but not limited to those for breach of a Third Party’s Intellectual Property Rights, claims by a Party’s employees or subcontractors against a Party, personal or property injury, or for payment owed to a Third Party by the Party whose indemnification is sought (the “Indemnifying Party”). A Party seeking indemnification shall provide the Indemnifying Party with reasonable notice, authority, and information to defend against such Indemnified Claims and will cooperate with the Indemnifying Party’s defense efforts.  The Party seeking indemnification may retain its own counsel to defend such Indemnified Claims at the Indemnifying Party’s expense if the Indemnifying Party fails to reasonably and timely respond to the tender of an Indemnified Claim for defense and indemnification.
    • (c) VENDOR acknowledges its obligation to obtain appropriate insurance coverage as set forth in the Insurance provision herein for its services, goods, activities, and participation in relation to SPJA. VENDOR shall also cause to be released of record any mechanics’ or materials suppliers’ liens encumbering SPJA’s or its clients’ property which arise out of VENDOR’s Services, Work, or Deliverables.

14. RETURN OF RECORDS. VENDOR shall return to SPJA all materials that belong to or were disclosed by SPJA that are in VENDOR’s possession, custody, control (and all copies thereof).  VENDOR may retain a sample of VENDOR’s Deliverables for documentation of VENDOR’s experience and as licensed in the Master VSA.
15. TERMINATION AND NOTICE TO CURE. The Agreement or a Project Order may be terminated as follows:
    • (a) TERMINATION FOR CAUSE.  The Master VSA or any Project Order may be terminated by either Party for “Cause” by written notice to the other Party if that Party fails to cure such Cause within ten (10) days of receipt of written notice specifying the Cause.  “Cause” shall mean: (i) the Parties’ inability to agree upon the terms of a change order; (ii) dishonesty or malfeasance in the performance of a Party’s duties under the Master VSA; (iii) the material breach of a Party’s obligations under the Master VSA or any Project Order, including but not limited to failure to deliver Deliverables on time, failure to make payments due, failure to cooperate with reasonable requests, or failure to comply with the confidentiality, non-competition, or performance standards hereunder; (iv) infliction of material injury to the reputation, business, or goodwill of the terminating Party or its Associates; or (v) dissolution, bankruptcy, or insolvency.  Additionally, SPJA may terminate the Master VSA or a Project Order for Cause at any time if it reasonably believes that VENDOR’s requests or requirements are inconsistent with SPJA’s nonprofit mission.
    • (b) FOR ANY REASON.  Any Project Order may be terminated without cause and for any reason upon ten (10) days’ written notice, but neither the Master VSA nor a Project Order may be terminated without Cause within thirty (30) days of a scheduled SPJA event that is the subject of a Project Order.
    • (c) UPON TERMINATION.  Upon Termination of the Master VSA or a Project Order, SPJA shall make payments of reasonable fees and pre-approved expenses that have been accrued by and are due to VENDOR under the Master VSA and all of its Project Orders, or the terminated Project Order(s) as of the date of Termination.

16. DISPUTE RESOLUTION. The Parties agree to meet and confer in good faith to attempt to resolve any dispute arising out of or related to the Master VSA.  Any dispute that is not resolved within forty-five (45) days and that exceeds the jurisdictional limits of small claims court shall be submitted to binding arbitration in Los Angeles, CA before JAMS under JAMS arbitration rules.  The arbitration shall be held with only one mutually agreeable arbitrator, or, if one cannot be found, under the rules of JAMS for choosing an arbitrator. The arbitrator may order limited discovery in accord with JAMS' Recommended Arbitration Discovery Protocols and JAMS' Comprehensive Arbitration Rule 17 (or any amendment thereof).  The arbitrator may not revise or alter the terms of the Master VSA. The arbitrator shall be empowered to grant preliminary and permanent equitable relief in addition to awarding damages.  Each Party shall have the right to be represented by counsel at arbitration, and the prevailing Party in any arbitration or lawsuit shall be entitled to recover its reasonable attorneys’ fees and costs.  The Parties agree to abide by all decisions and awards rendered in the arbitration, and the arbitrator’s decisions and awards, including any decision about which Party shall pay costs and/or attorneys’ fees, shall be final and conclusive and may be entered in any court having jurisdiction thereof as a basis of judgment and of the issuance of execution for its collection.  Any small claims action must be brought in the Superior Court of Los Angeles., California. Notwithstanding the above, if either Party determines in good faith that injunctive relief is needed, it may seek such injunctive relief in any state or federal court.
17. FORCE MAJEURE. Neither Party shall be liable for a delay in its events, projects, activities, installations, or performance of its obligations under this Master VSA due to causes beyond its control, including, without limitation, weather, natural disaster, unavailability of energy, telecommunication, utility, internet, or other transmission services, war, riot, labor difficulties, supplier or carrier failures, national, regional, or local emergency, vandalism, explosion, federal, state or municipal law, order, regulation, or request, damage or destruction of the facilities or locations where performance is required, denial of permits or permissions required for performance, or any other causes, contingencies, or circumstances anywhere in the World which prevent or make that Party’s performance under this Master VSA or Project Order impracticable or impossible (a “Force Majeure Event”).  If a Force Majeure Event occurs, the non-performing Party shall not be deemed to have breached this Master VSA or applicable Project Order.  Further, in the event that a Party is unable to meet its obligations because of such Force Majeure Event and that Party’s events, projects or activities are cancelled, the non-performing Party shall have no obligation to reschedule or refund fees paid hereunder.
18. NON-DISCRIMINATION. VENDOR represents and warrants that it does not discriminate in hiring, employment, participation or services rendered on the basis of the fact or perception of a person's race, color, creed, religion, national origin, ancestry, age, sex, sexual orientation, height, weight, gender identity, domestic partner status, marital status, disability or Acquired Immune Deficiency Syndrome or HIV status (AIDS/HIV status) or against any person seeking accommodations, advantages, facilities, privileges, services, or membership in all business, social, or other establishments or organizations operated by it.
19. ANTI-CORRUPTION LAWS. VENDOR acknowledges and confirms understanding of the applicable Anti-Corruption Laws. Neither VENDOR nor its officers, directors, employees, agents, affiliates, contractors, volunteers, managers, sponsors, funders, venues, attendees, public officials, successors, or assigns will, directly or indirectly, pay, promise or offer to pay, or authorize the payment of, any money or give any promise or offer to give, or authorize the giving of anything of value, to a public official or entity for purposes of obtaining or retaining business for or with, or directing business to, any person, including, without limitation, the SPJA, by (i) influencing any official act, decision or omission; (ii) inducing such public official or entity to do or omit to do any act in violation of their lawful duty (iii) securing any improper advantage; or (iv) inducing such public official or entity to affect or influence any act or decision of another public official or entity. VENDOR agrees that the SPJA has the right to audit books and records related to the Master VSA. Notwithstanding any other provision contained herein, the SPJA may immediately terminate the Master VSA with no obligation to reimburse any expense incurred or pay for any service performed by VENDOR if, in the SPJA’S reasonable opinion, (i) VENDOR has failed to provide adequate documentation or information regarding an expense or service, or (ii) an expense reimbursement or service payment would cause a violation of any Anti-Corruption Law.
20. EXPORT CONTROL LAWS. VENDOR acknowledges and confirms understanding of the applicable Export Control Laws. Neither VENDOR nor any of its officers, directors, employees, agents, affiliates, contractors, volunteers, managers, sponsors, funders, venues, attendees, public officials, successors, or assigns will, directly or indirectly, violate Export Control Laws in the course of the performance under the Master VSA or any Project Order.
21. PERSONAL INFORMATION.
    • (a) VENDOR acknowledges and agrees that, in the course of providing the Services VENDOR may come into possession of Personal Information about buyers and prospective buyers of registrations, tickets, reservations, merchandise or other goods and services related to SPJA events. If processing credit cards is part of the Services that VENDOR offers to SPJA, VENDOR agrees that Cardholder Data is Personal Information. “Cardholder Data” shall have the meaning given to it by the Payment Card Industry Data Security Standard then applicable to VENDOR (“PCI DSS”).
    • (b) VENDOR agrees to treat Personal Information gathered by or provided to VENDOR in accordance with all applicable privacy and other laws. In addition, VENDOR shall treat Cardholder Data in accordance with PCI DSS.
22. PCI COMPLIANCE & DATA SECURITY. If information technology is part of the Services that VENDOR offers to SPJA or if VENDOR collects Cardholder Data using any of VENDOR’S terminals, devices, or websites, VENDOR represents and warrants that:
    • (a) VENDOR has implemented and maintains an information security program that contains administrative, technical, and physical safeguards that are commercially reasonable in light of its company’s size and complexity, the nature and scope of its activities and the services VENDOR is providing to SPJA, and the sensitivity of any information at issue, including Cardholder Data.
    • (b) As of and during the term of the Master VSA and any applicable Project Order, VENDOR has complied with all applicable requirements to be considered PCI DSS compliant, and has performed the necessary steps to validate its compliance with PCI DSS. VENDOR will supply the current status of its PCI DSS compliance and evidence of its most recent validation of compliance not more frequently than twice yearly upon SPJA request and shall notify SPJA of any change in compliance status. In all other cases, VENDOR will notify SPJA within 5 business days.
    • (c) For purposes of this section, "Sensitive Personal Data" shall mean Personal Information or Cardholder Data for which applicable law requires notice of inadvertent disclosure or access to the applicable buyer. In the event that there is a suspected or confirmed security incident that could reasonably be expected to lead to VENDOR’S inadvertent disclosure of Sensitive Personal Data, VENDOR shall report such security incident within 2 business days to SPJA.  VENDOR shall make such reports to (714) 937-2994 and by email to: chiang@spja.org and legal@spja.org. Upon request, VENDOR shall cooperate with SPJA in providing such additional information as SPJA may reasonably request about the incident, its causes, and its results.
    • (d) In the event of a suspected or confirmed security incident described in subsection (c) above, VENDOR shall take all steps as it determines to be required by applicable laws, including with respect to notifying affected buyers and will use commercially reasonable efforts to discuss the nature of its response, including the form and content of any such notices with SPJA prior to the sending thereof.
    • (e) In the event of a suspected or confirmed security incident not covered by subsection (c) above where VENDOR elects to provide notice (i.e., where not required by applicable law) to affected Cardholders, VENDOR shall first give SPJA notice of such action and shall use commercially reasonable efforts to discuss the form and content of such notices with SPJA prior to the sending thereof.
23. YOUTH PROTECTION POLICY. The provisions of the Master Vendor Services Agreement concerning SPJA’s Youth Protection Policy supersede and control this Schedule A.
24. RFID TECHNOLOGY. SPJA may use RFID technology for attendees at the Event. Vendor may not alter or ask an attendee to alter any RFID equipment, or use RFID equipment in violation of FCC rules. NEITHER SPJA OR EVENTBRITE WILL BE LIABLE UNDER ANY CIRCUMSTANCES OR UNDER ANY LEGAL THEORY, WHETHER IN TORT, CONTRACT, OR OTHERWISE, WITH RESPECT TO USE OF THE RFID EQUIPMENT IN VIOLATION OF THE FCC RULES FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, PUNITIVE OR EXEMPLARY DAMAGES, INCLUDING, BUT NOT LIMITED TO, DAMAGES FOR LOSS OF PROFITS, GOODWILL, USE, DATA OR OTHER INTANGIBLE LOSSES (EVEN IF SUCH PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES).
25. ADDITIONAL TERMS.
    • (a) SURVIVAL. The following Sections shall survive termination of this Master VSA:

• (b) GENERAL TERMS. This Agreement constitutes the entire agreement between the Parties and supersedes any and all prior agreements between the Parties relating to this subject matter, whether written or oral, and may be amended only by a later writing signed by both Parties.  No Party has relied upon any promise, representation or warranty, other than those contained herein in executing this Master VSA.  No waiver or amendment, including those made by custom, usage of trade, course of dealing, or failure of either Party to exercise any right provided for herein, will be effective unless in writing and shall not be deemed a waiver of any other breach or right hereunder.  This Agreement shall be construed using the intellectual property laws of the United States, and the laws of the State of California, except as they apply to conflicts of law.  The Parties consent to the jurisdiction of any federal or state court within Los Angeles, California.  The language in all parts of this Master VSA shall be construed as a whole in accord with its fair meaning, not for or against any Party, and without regard to any statutes which provide for the language of an agreement to be construed against the drafter.  If any provision of this Master VSA is determined to be invalid or unenforceable, this Master VSA shall remain in effect, and the offending provision shall be modified to the extent required to make the provision valid or enforceable, or if that is not possible, then that provision shall be stricken and other provisions shall remain in effect.  Paragraph headings used herein are for convenience only and shall not affect the interpretation nor be deemed to be a part of this Master VSA.  This Agreement may not be subcontracted, assigned or transferred by VENDOR to any other person, firm, corporation, or entity without SPJA’S prior written consent; otherwise, this Master VSA shall bind and be for the benefit of the Parties and their heirs, fiduciaries, successors and permitted assigns.  Correspondence will be to the Parties at the addresses on the front page of this Master VSA, or to such other places that the Parties designate from time to time in writing.  The person signing this Schedule A, the Master VSA, and any Project Order represents and warrants that s/he has the authority to sign and bind any company on whose behalf s/he purports to sign.  This Schedule A, the Master VSA, and any Project Order may be signed in counterparts, which together shall constitute one contract.  Faxed or scanned signatures shall be construed to be as valid as originals.

Entertainment Hall Interactive Exhibitor

ANIME EXPO^® SCHEDULE A: STANDARD TERMS AND CONDITIONS:

2018 ENTERTAINMENT HALL INTERACTIVE EXHIBITORS AND SPONSORS

1. Defined Terms. By contracting to rent an exhibit booth space or an EMO at Anime Expo^® (“AX”) and providing an interactive demonstration in the Entertainment Hall 2018, you agree to abide by these Standard Terms and Conditions (the “Standard Terms”). The "Event" means Anime Expo^®, currently scheduled July 4-July 8, 2018 ("Event Dates") at the Los Angeles Convention Center ("Show Facility"). The Event is owned, produced, and managed by The Society for the Promotion of Japanese Animation ("SPJA"). "SPJA" means SPJA and its authorized representatives. "Exhibitor/Sponsor" means: (i) the exhibitor and/or sponsor, (ii) the exhibitor’s or sponsor’s company, (iii) those staffing the exhibitor’s/sponsor’s booth or otherwise acting as exhibitor’s or sponsor’s representative or agent concerning the Event; (iv) any other entity or person that applied for exhibit space rental or an EMO and signed this contract for exhibitor and/or sponsor; and (v) each of exhibitor’s and/or sponsor’s owners, officers, directors, members, shareholders, employees, contractors, agents, representatives, and invitees. Exhibitor Services Manual (“ESM”) are rules and regulations for Exhibitors. “Minor” means a person under 18 years old. Exhibitors are fully responsible for verifying minor’s age.

2. Youth Protection Policy. (a) All personnel who will be present at the Event on Exhibitor/Sponsor’s behalf must read SPJA’s Youth Protection Policy (“YPP”), and all such personnel are strongly encouraged to view the YPP training videos. Both the Youth Protection Policy and the YPP training videos are at: www.YouthProtectionPortal.org/SPJA. (b) Although not required, Exhibitor/Sponsor is strongly encouraged to conduct criminal background checks on all personnel who will be present at the Event on Exhibitor/Sponsor’s behalf. No one who is disqualified under YPP Section 5, “Disqualifying Criteria”, may attend the Event.

3. Contract Acceptance & Remedies. This contract shall become binding and effective when fully executed by both Exhibitor/Sponsor and SPJA. If Exhibitor/Sponsor violates this Agreement, the Standard Terms, the Youth Protection Policy, or if Exhibitor violates any of the Exhibitor Services Manual, SPJA may, in its sole discretion and without limiting any of its other remedies, close an exhibit, remove an EMO, withdraw acceptance of this Agreement, or refuse to permit the Exhibitor/Sponsor to participate in future events.

4. Qualifications of Exhibitor/Sponsor. SPJA, in its sole discretion, has the right to determine whether a prospective Exhibitor/Sponsor is eligible to participate in the Event. All applicants may be required to submit additional information about their business and items that they intend to exhibit. SPJA’s countersignature on the Exhibit/Sponsor application means that the Exhibitor/Sponsor has been deemed eligible to participate.

5. Payment Terms. (a) Exhibitor/Sponsor must pay one hundred percent (100%) of the total exhibit or EMO fee immediately upon signing this application; (b) Checks shall be payable to SPJA. Please note in the memo “AX 2018 Exhibit Hall/EMO”. All fees paid are non-refundable and non-transferable, except as set forth in Section 31 (Cancellation).

6. Exhibitor/Sponsor’s Failure to Pay.  (a) If Exhibitor/Sponsor fails to make any payment required by that payment’s deadline, SPJA may terminate the Agreement and Exhibitor’s participation in the Event immediately without further notice and without any obligation to refund monies previously paid; the booth space shall revert back to SPJA and the Exhibitor/Sponsor shall remain liable for the full payment for the Exhibit or EMO; (b) Applications will not be accepted unless an Exhibitor/Sponsor has complied with all past financial obligations to date with respect to SPJA; (c) SPJA reserves the right at its discretion to refuse Exhibitor/Sponsor permission to move in and set up an exhibit or EMO if any payment due to SPJA is in arrears; (d) SPJA may, but has no obligation to occupy or dispose of any space vacated or made available by reason of action authorized by this Agreement, without releasing Exhibitor/Sponsor from any liability hereunder; (e) Releasees reserve the right to enforce their rights under this Agreement, including but not limited to their indemnification rights.

7. Rights of Offset; Enforcement. SPJA may apply refunds due to Exhibitor/Sponsor under this contract, if any, to offset any other debt or obligation that Exhibitor/Sponsor owes to SPJA, whether or not such indebtedness arises from this Agreement.

8. Assignment of Exhibit/EMO Space. SPJA has the sole discretion to assign Event exhibit and EMO space. Such assignment does not imply that similar space will be assigned for future events. SPJA reserves the absolute right to change the floor plan or to move an Exhibitor/Sponsor to another location prior to or during the Event. However, a fully paid EMO shall be installed at the location designated on the EMO Agreement unless Sponsor agrees to such relocation, unless relocation is required to protect the safety or security at the Event.

9. Exhibit Space Occupancy. SPJA has sole discretion to designate hours and dates for installing, occupying, and dismantling exhibits and EMOs. If Exhibitor fails to install its display in its assigned space by one hour before the Event opens or leaves its space unattended during the Event hours, SPJA shall have the right to take possession of the space and no refund will be due to Exhibitor/Sponsor. Exhibitor/Sponsor may not dismantle any booth or display until the Event is officially closed by SPJA.  If additional labor hours or overtime, are required for installation and/or removal of the exhibit, then Exhibitor shall pay such charges within thirty (30) days of the Event as billed. Nothing in this Section shall limit SPJA’s rights under Section 31 (Cancellation by Exhibitor/Sponsor).

10. Exhibitor/Sponsor Badges. Exhibitor/Sponsor shall receive complimentary badges as set out in the Exhibitor or Sponsor/EMO Application as accepted by SPJA. No parking vouchers or passes are available.

11. Exhibitor Kit; Exhibitor Services Manual. Before the Event, SPJA will send an Exhibitor’s Kit to the Exhibitor Contact listed on the first page of the Agreement. If Exhibitor does not receive an Exhibitor’s Kit by May 31 before the Event, Exhibitor is solely responsible for requesting one. The “Exhibitor’s Kit” will include information essential to participation in the Event, including but not limited to Exhibitor Services Manual, official contractor order forms, registration, shipping and drayage, utilities and building services, exhibitor display rules, and move-in/move-out schedules. SPJA may amend, revoke, or adopt Exhibitor Services Manual from time-to-time, upon three (3) hours’ notice to Exhibitor, or without notice if the Exhibit Facility changes its rules and regulations without advance notice to SPJA. Exhibitor Services Manual (whether or not included in an Exhibitor’s Kit) are incorporated here fully by reference. Exhibitor agrees that all information containing terms and conditions provided to Exhibitor by SPJA shall be deemed fully read and understood by Exhibitor and that Exhibitor shall thereby be bound.

12. Conduct at Event. Exhibitor/Sponsor shall conduct itself at all times in accord with normal standards of decorum and good taste at an event open to minors. All exhibits shall display products or services in a tasteful manner as determined in SPJA’s sole discretion. Live animals, nudity, partial nudity, carnival-type attraction, and gambling are prohibited. Advertising distributions must be made only from within an Exhibit booth or EMO. The aisles, passageways, and overhead spaces remain strictly under control of SPJA. No signs, decorations, banners, advertising material, or special exhibits will be permitted in any of these spaces except by special written permission of SPJA. Those staffing the Exhibitor’s booth or otherwise acting as its representative or agent with regard to the Event must remain within the Exhibitor’s booth while working. Exhibitor’s displays must be arranged so that booth visitors do not block aisles. Entertainment or advertisements outside of an Exhibitor's booth or EMO are prohibited.

13. Sound Policy & Excessive Noise. Controlled mechanical reproduction of sound or music is permitted. Sound must not be projected outside the exhibit booth or EMO. SPJA has the sole discretion to determine acceptable noise levels, with a maximum noise level of 85 decibels.  Exhibitor/Sponsors are prohibited from operating noise-creating devices such as but not limited to bells, horns, or megaphones, and shall pay the costs of removal of such items. Exhibitor/Sponsor shall comply with any request by SPJA, the Exhibit Facility, or the City to discontinue any such sound or music. If SPJA, in its sole discretion, finds Exhibitor/Sponsor in violation of this sound policy, SPJA may: (a) on first violation, give Exhibitor/Sponsor a written warning; (b) if a second violation occurs, disconnect Exhibitor/Sponsor’s power for the remainder of the Event, and Exhibitor/Sponsor shall not be entitled to any refund or reimbursement whatsoever. If the SPJA has disconnected the Exhibitor/Sponsor’s power for a sound violation at a prior event, SPJA may immediately disconnect the Exhibitor/Sponsor’s power for the remainder of the Event upon the Exhibitor/Sponsor’s first sound violation. SPJA may, at its sole discretion, require separate, binding agreements with sound policy violators to review and approve sound policy, violators’ exhibit space design, and other related issues before sound policy violators are permitted to book space in future events.

14. Fire and Safety Laws. Exhibitor/Sponsor shall comply with all federal, state, and local fire and safety laws at all times. Exhibitor/Sponsor is solely responsible for ensuring its compliance with such laws.

15. Anti-Piracy / Grey Market Goods. Sale, distribution, or display of “Infringing Content” is strictly prohibited at the Event. “Infringing Content” is material that violates any copyright, trademark, patent, trade secret, privacy or publicity rights, or is defamatory to or violates the privacy, of any person or entity, such as but not limited to pirated, grey market, unlicensed, or bootlegged products, merchandise, costumes, characters or art work. Exhibitor/Sponsor represents and warrants that its exhibit booth and/or EMO shall not contain, display, sell, distribute or make available any Infringing Content, and that the Exhibitor/Sponsor shall not play or permit the playing or performance of, or distribution of any copyrighted material at the Event unless it has paid all required royalties, fees, or other payments and has obtained all necessary licenses in writing. SPJA may require Exhibitor/Sponsor to produce Exhibitor/Sponsor’s written license or authorization to display, reproduce or distribute materials in Exhibitor/Sponsor’s booth, and Exhibitor/Sponsor shall keep such written licenses and authorizations in the booth at all times. If such authorization is not produced upon SPJA’s request, SPJA may, without further warning and without incurring any liability whatsoever, require Exhibitor/Sponsor to remove it from the premises, eject the Exhibitor/Sponsor from the Event, and/or disqualify Exhibitor/Sponsor from participating in future Events. SPJA shall not be liable for any Infringing Content, or failure to discover or remove such content.

16. Weapons and Adult Material. No firearms may be sold at the Event. Exhibitor/Sponsor shall ensure that no weapons or adult material will be displayed, offered, or sold to or handled by a Minor. Exhibitor/Sponsors may only sell weapons that are in a box sealed in a manner approved by the SPJA.  Exhibitor/Sponsor shall comply fully with all municipal codes and federal and California laws, regulations, and licensing requirements applicable to the sale of weapons, including generally prohibited weapons laws. Adult materials must be draped or otherwise not visible or accessible to Minors. SPJA has the sole discretion to determine whether adult materials are properly concealed from Minors, and may require Exhibitor/Sponsor to further conceal adult materials, or to separate the exhibition of adult materials from the general exhibition space.  SPJA may require that Exhibitor/Sponsor immediately remove all weapons or adult materials from the premises. All Exhibitor/Sponsors displaying or selling weapons or adult material must display signage approved by the SPJA that specifies all the requirements for purchase of weapons or adult materials. The sign must be approved by the SPJA prior to the Event and the sign must be visible at all times during the Event. If a sign is not on display, the SPJA may, in its sole discretion, provide the Exhibitor/Sponsor with a sign for which the Exhibitor/Sponsor must immediately pay the SPJA. The SPJA may require the immediate removal of any Exhibitor/Sponsor that fails to comply with this Section. If SPJA removes or restricts an exhibit that SPJA considers to be objectionable or inappropriate, no refund will be due to Exhibitor/Sponsor.

17. Credit Card Acceptance. In the event Exhibitor/Sponsor accepts credit cards for payment in the Exhibit Hall (“Credit Card Taker”), Credit Card Taker will, in the course of such credit card payment services, come into possession of Personal Information of individuals who pay with credit cards (“Cardholder(s)”). “Personal Information” means information that identifies or can be used, alone or in combination with other information to identify an individual.  “Cardholder Data” shall have the meaning given to it by the Payment Card Industry Data Security Standard then applicable to the credit card industry (“PCI DSS”).  Credit Card Taker agrees to treat Personal Information of Cardholders gathered by it or provided to it in accordance with all applicable laws and to treat Cardholder Data in accordance with PCI DSS.  Credit Card Taker agrees that pursuant to PCI DSS and the requirements of the credit card associations, it shall not transfer or make available Cardholder Data to any unauthorized third parties.  Nothing herein limits Credit Card Taker’s use of Personal Information (and other information) relating to Cardholders for any lawful purpose, provided, that Credit Card Taker agrees not to sell such Personal Information to third parties.  In the event that there is a suspected or confirmed security incident that could reasonably be expected to lead to the inadvertent disclosure from Exhibitor/Sponsor of Sensitive Personal Data relating to Cardholders, Credit Card Taker shall report such security incident within 2 business days by email to SPJA at ray.chiang@spja.org, finance@spja.org, and legal@spja.org. Upon request, Credit Card Taker shall cooperate with SPJA in providing such additional information as SPJA may reasonably request about the incident, its causes, and its results.  "Sensitive Personal Data" shall mean Personal Information or Cardholder Data for which applicable law requires notice of inadvertent disclosure or access to the applicable Cardholder. In the event of a suspected or confirmed security incident, Credit Card Taker shall take all steps as it determines to be required by applicable laws, including with respect to notifying affected Cardholders and will use commercially reasonable efforts to discuss the nature of its response, including the form and content of any such notices with SPJA prior to the sending thereof.  Nothing herein shall be construed to mean that SPJA is liable or responsible in any way for Exhibitor/Sponsor failing to be in compliance with this section or any other PCI-compliance.

18. Listings & Promotional Materials. Exhibitor/Sponsor expressly grants to SPJA a fully paid, perpetual nonexclusive license to display, reproduce, and distribute company and product information, names, logos, trademarks, copyrighted materials, voices, and likenesses provided by Exhibitor/Sponsor to SPJA in any Event directory and promotional materials. SPJA will not be liable for any errors in any listing or descriptions or for omitting any Exhibitor/Sponsor from any such directory or promotional material. Exhibitor/Sponsor gives SPJA permission to take still photographs and moving sound and audiovisual recordings of Exhibitor's booth space, EMO, exhibit and personnel during and after the open hours of the Event in any manner or medium now known or later discovered (the “SPJA Recordings”). SPJA shall own the copyrights in the SPJA Recordings (including any extensions and renewals thereof) throughout the world, in perpetuity.

19. Live Simulcasts. The Exhibitor grants SPJA the exclusive right to produce, record, and exploit the Exhibitor’s appearances at the Show (the “Appearances”) as follows without payment to the Exhibitor: (a) the Appearances may be simulcast “live” at the Show; and (b) the Appearances may be simulcast “live” by means of radio (terrestrial and digital radio), television, the internet, and wireless/mobile systems or similar live streaming internet platforms, and all related services, software applications and networks that allow for the authorized streaming and distribution of video content over the internet (but not for downloads by the end viewer) (“Live Simulcasts”). Specifically, but without limitation, Exhibitor grants SPJA the right to “Live Simulcast” the Appearances by means of Twitch (available at the URL http://www.twitch.tv) or similar internet platforms, networks, or software.  SPJA will provide advance written notice to the Exhibitor if any of Exhibitor’s Appearances will be Live Simulcast. The parties agree that such Live Simulcasts are included among the permitted SPJA Recordings.  Notwithstanding any restrictions in this Agreement, the grant of rights for Live Simulcast includes the right for SPJA to receive any and all revenues earned from such Live Simulcasts, including but not limited to behind-pay-wall ticket sales, license fees, shares of commercial advertising, promotions, donations, and purchases made during the Live Simulcast, if any.

20. Trademarks and Logos.  SPJA reserves all right, title, and interest in all SPJA trademarks and logos (the "Marks"), including but not limited to: ANIME EXPO; AX; SOCIETY FOR THE PROMOTION OF JAPANESE ANIMATION; SPJA; PROJECT ANIME; PA; LOUNGE 21, AX MASCOTS; any other trademarks or logos in which SPJA has or may obtain statutory or common law trademark rights, derivations thereof, and marks substantially similar thereto, whether or not such marks or logos are registered by SPJA. Exhibitor/Sponsor shall have no right to use the Show logo, trademark, service mark, or any other intellectual property rights of SPJA, and shall not reproduce SPJA’s Marks on products, merchandise, or commercially unless such rights are provided separately in writing.   Exhibitor/Sponsor shall neither directly or indirectly obtain nor attempt to obtain any right, title, or interest in or to SPJA's Marks, and hereby expressly waives any right that it may have to do so, without separate written permission of SPJA. Exhibitor/Sponsor may use the Marks only in the form, style, and type prescribed by SPJA.

21. Care of Show Facility. Exhibitor/Sponsor shall promptly pay for any and all damages caused by Exhibitor/Sponsor to the Show Facility or associated facilities, booth equipment, or the property of others. Exhibitor/Sponsor agrees that no food or drink may be sold by Exhibitor/Sponsor in the Show Facility or otherwise. If Exhibitor/Sponsor is permitted by SPJA to give away free samples of food or drink, Exhibitor/Sponsor will be bound by and will follow the Show Facility’s, City regulations, and all applicable food handling and other laws with regard to such samples. SPJA reserves the right to cause Exhibitor/Sponsor to immediately cease all distribution of food and drink, even free samples, at SPJA’s sole discretion.

22. Permits and Taxes.  Exhibitor/Sponsor shall obtain any licenses, permits, or approvals (“Permits”) under federal, state, or local law applicable to its activities at the Event at its sole expense. Sponsors who merely provide materials for display at or in connection with the Event and nothing more are not required to obtain Permits.   Exhibitor/Sponsor shall obtain any necessary tax identification numbers and permits and shall be solely responsible for paying all taxes, including but not limited to sales taxes, license fees, use fees, or other fees, charges, levies, or penalties that become due to any governmental authority in connection with its activities at the Event.

23. Insurance.  Exhibitor/Sponsor shall obtain, and bear the expense of, adequate personal and property damage liability, Commercial General Liability, Worker’s Compensation, and Vehicle insurance coverage for its services, goods, activities, and participation in the Event, with “adequate” meaning reasonably related to the size, scope and nature of Exhibitor/Sponsor’s activities at the Event and materials provided to the SPJA for the Event, and the minimum coverage acceptable shall be not less than $1 million per occurrence/$2 million aggregate.  The Yen equivalent is acceptable.  Exhibitor/Sponsor will provide SPJA with a Certificate of Insurance at least sixty (60) days prior to the Event. Such insurance must name the SPJA and the Show Facility and its operators as additional insured, in accord with sample language available from SPJA. The insurance shall cover the full period of occupancy at the Show Facility by the Exhibitor/Sponsor, its agents, servants, representatives, employees, guests, and/or invitees.

24. Exhibitor/Sponsor Risk Assumption. Exhibitor/Sponsor expressly assumes all risks and liabilities arising from or related to Exhibitor/Sponsor's participation, acts or omissions at the Event, including without limitation, all risks of harm or loss of any kind suffered by anyone attending, producing, organizing or affiliated with the Event, the Exhibit Facility, and the City of Los Angeles (the “City”), which risks include but are not limited to theft, harm, damage or injury to a person (including death), property, intellectual property, copyrights, trademarks, business, or profits, from whatever cause or source. Exhibitor/Sponsor is solely and exclusively responsible for its property and any theft, damage, or other loss to Exhibitor/Sponsor’s property (whether or not stored in any courtesy storage area, including without limitation any subrogation claims by an insurer). The SPJA, the Exhibit Facility, and the City of Los Angeles (collectively, the “Releasees”) have no responsibility or liability, nor is a bailment created, for property delivered by or to Exhibitor/Sponsor.

25. Release and Indemnification.  Exhibitor/Sponsor hereby completely releases and shall indemnify, defend, discharge, and hold harmless the Releasees, individually and collectively, and their present and former officers, directors, shareholders, partners, members, affiliates, employees, agents, representatives, sponsors, funders, attendees, insurers, attorneys, and predecessors, assignees and successors of each of them, from any and all demands, damages, losses, liabilities, causes of action, lawsuits, counter-claims, obligations, contracts, indemnities, contributions, suits, debts, sums, attorneys' fees, and claims of every kind or nature, whether known or unknown, in law, equity, or otherwise that either may now have or have had or that may hereafter accrue, individually, collectively, or otherwise in connection with, relating to or arising from Exhibitor/Sponsor's participation in the Event. This Section applies to, without limitation: (a) any debt owed by Exhibitor/Sponsor or breach by Exhibitor/Sponsor of any agreements, covenants, promises or other obligations to third parties; (b) any matter for which Exhibitor/Sponsor is responsible under this Agreement; (c) any third party claim for infringement of any patent, copyright, trademark, trade secret, or other proprietary right; (d) any defamation or similar claim; and (e) harm or injury (including death) to any person or third party.  Exhibitor/Sponsor shall not settle or compromise any claims against any Releasee without that Releasee’s prior written consent.

26. Waiver. Exhibitor/Sponsor acknowledges the possibility that, after signing this Agreement, it may discover facts or incur or suffer claims that were unknown or unsuspected at the time this Agreement was executed, and which if known by it at that time may have materially affected its decision to sign it. Exhibitor/Sponsor acknow- ledges and agrees that it is assuming any risk of such unknown facts and such unknown and unsuspected claims. Exhibitor/Sponsor has been advised of the existence of Section 1542 of the California Civil Code ("Section 1542"), which provides: A GENERAL RELEASE DOES NOT EXTEND TO CLAIMS WHICH THE CREDITOR DOES NOT KNOW OR SUSPECT TO EXIST IN HIS FAVOR AT THE TIME OF EXECUTING THE RELEASE, WHICH IF KNOWN BY HIM MUST HAVE MATERIALLY AFFECTED HIS SETTLEMENT WITH THE DEBTOR. Notwithstanding such provisions, Exhibitor/Sponsor knowingly and voluntarily waives the provisions of Section 1542, as well as any other statute, law, or rule of similar effect. This release does not apply to acts of gross negligence or intentional or willful misconduct on the part of the Releasees, to the fullest extent permitted by law.

27. Limitation of Liability. UNDER NO CIRCUMSTANCES WILL ANY RELEASEE BE LIABLE FOR ANY LOST PROFITS OR ANY INCIDENTAL, SPECIAL, INDIRECT, PUNITIVE, OR CONSEQUENTIAL DAMAGES WHATSOEVER, WHETHER OR NOT IT HAS BEEN INFORMED OF THE POSSIBILITY OF ANY LOST PROFITS OR DAMAGES. The maximum liability of any Releasee will not exceed the amount actually paid to SPJA by Exhibitor/Sponsor for exhibit space rental and an EMO under this Agreement. SPJA makes no representations or warranties, express or implied, regarding the number of persons who will attend the Event or any other matters.

28. Independent Contractors. The parties are independent contractors, and are not and shall not be construed to be agents, joint venturers, or partners. Each party shall be solely responsible for compensating its own employees and contractors and for their benefits, if any. Neither party may enter into contracts or incur liabilities on behalf of the other. SPJA may establish reasonable standards of performance. Exhibitor/Sponsor shall provide Exhibitor/Sponsor’s own tools and equipment, unless SPJA has committed to provide services under the Sponsorship/EMO Agreement. Each party is responsible for conducting its own business.

29. Compliance with Laws & Policies. Exhibitor/Sponsor shall comply with all federal, state, and local laws, codes, ordinances, rules and regulations, and those of the Show Facility (including, without limitation, copyrights, trademarks, any union work rules, and PCI compliance). Exhibitor/ Sponsor and those attending the Event on Exhibitor/Sponsor’s behalf shall comply with SPJA Policies and Code of Conduct while at the Event.  Noncompliance may result in immediate removal of the Exhibitor/Sponsor.

30. Export Control Laws. Exhibitor/Sponsor shall not violate or cause SPJA to be in violation of any Export Control Law.

31. Cancellation by Exhibitor/Sponsor. Exhibitor/Sponsor may cancel participation in the Event at any time upon written notice to SPJA. SPJA must receive written notice of cancellation by email AND priority mail or overnight delivery by FedEx. If such notification is received before May 1, 2018 (the “Cancellation Deadline”), SPJA will retain fifty percent (50%) of the contracted amount as a cancellation fee and will return the remaining fifty percent (50%) to Exhibitor/Sponsor. If SPJA receives such notice on or after May 1, 2018, or if Exhibitor fails to staff its booth through the end of the Event or otherwise forfeits its booth for violating this contract, or if Sponsor fails to provide the materials required for its EMO on time, then one hundred percent (100%) of the contracted amount contracted for is due and non-refundable. On cancellations received after the Cancellation Deadline, SPJA may retain all payments already received, and the remaining balance due on the cancellation must be received by SPJA WITHIN 15 DAYS OF THE CANCELLATION, regardless of whether SPJA resells or reassigns canceled or forfeited exhibit space or EMOs.  SPJA reserves the right to resell or otherwise reassign canceled or forfeited exhibit space and EMOs.

32. Restriction or Termination by SPJA. SPJA may restrict or remove any exhibit that SPJA, in its sole discretion, believes is objectionable, inappropriate or illegal. If SPJA restricts or removes such an exhibit or EMO, no refund will be due to Exhibitor/Sponsor. SPJA may also terminate this contract effective upon written notice of termination if Exhibitor/Sponsor (1) breaches any of its obligations under the contract or (2) is adjudicated as insolvent, declares bankruptcy, or files or has filed against it, any petition in bankruptcy, or fails to continue its business. In either of these cases, SPJA shall have no obligations, expressed or implied, to refund any payments previously made.

33. Event Cancellation or Change. SPJA reserves the right to cancel, re-name or re-locate the Event, or change the dates on which it is held. If SPJA cancels the Event due to a Force Majeure event or for any other reason, or changes the Event dates to dates that are not within thirty (30) days of its originally scheduled date, and Exhibitor does not wish to participate in a rescheduled Event, SPJA shall refund Exhibitor/Sponsor for payments made to date, less any costs and expenses that SPJA incurred as of the cancellation, which shall be deemed full satisfaction of SPJA's liabilities to Exhibitor/Sponsor. If SPJA changes the name of the Event, relocates the Event to another facility, or changes the Event dates to dates that are within thirty (30) days of its originally scheduled date, no refund will be due to Exhibitor/Sponsor. SPJA is not required to cancel or relocate the Event, or make any refunds, if the Event Facility is under construction.

34. Force Majeure. SPJA shall not be liable for any damages sustained from delay or non-performance due to events beyond its reasonable control, including, without limitation, acts of God, disaster, acts of war or terror, labor disputes, weather, earthquakes, fires, failure of utilities, government acts, curtailment of transportation halting or unreasonably delaying the Event, unavailability of the Facility, or other cause. Thereupon, this Agreement may be terminated or the Event may be moved to another appropriate location, at SPJA’s sole discretion, and Exhibitor/Sponsor hereby waives any claim for property or other damages or compensation.

35. Non-Discrimination. Exhibitor/Sponsor represents and warrants that it does not discriminate in employment, hiring, participation, accommodations, or provision of services on any illegal grounds. Exhibitor/Sponsor shall construct its exhibits to comply with the Americans with Disabilities Act and related laws.

36. Reporting Obligations. Exhibitor/Sponsor agrees that SPJA may be required to disclose financial information, contracts, information about salaries and other employee information, and other information to government agencies, in public federal and state tax returns, and elsewhere in accord with local, state, and federal "sunshine" or other disclosure laws and regulations that now or may in the future apply to SPJA as a nonprofit.

37. RFID Technology. SPJA may use RFID technology for attendees at the Event. Exhibitor/Sponsor may not alter or ask an attendee to alter any RFID equipment, or use RFID equipment in violation of FCC rules. NEITHER SPJA OR EVENTBRITE WILL BE LIABLE UNDER ANY CIRCUMSTANCES OR UNDER ANY LEGAL THEORY, WHETHER IN TORT, CONTRACT, OR OTHERWISE, WITH RESPECT TO USE OF THE RFID EQUIPMENT IN VIOLATION OF THE FCC RULES FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, PUNITIVE OR EXEMPLARY DAMAGES, INCLUDING, BUT NOT LIMITED TO, DAMAGES FOR LOSS OF PROFITS, GOODWILL, USE, DATA OR OTHER INTANGIBLE LOSSES (EVEN IF SUCH PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES).

38. Governing Law. This Agreement is governed by the laws of California and U.S. intellectual property laws. Exhibitor/Sponsor agrees that the courts located in Los Angeles, California shall constitute the exclusive venue and forum for the resolution of any and all disputes arising from or related to this Agreement. If SPJA brings suit to enforce any of its rights hereunder, then Exhibitor/Sponsor shall reimburse SPJA for all fees and costs of the suit, including reasonable attorneys’ fees.

39. Additional Terms and Conditions. Any matters pertaining to the Event and not specifically covered by the terms and conditions of this Agreement shall be subject to determination by SPJA in its sole discretion. This Agreement (including the Exhibitor Services Manual, the Exhibitor’s Kit, the Youth Protection Policy, and any schedules as amended from time to time) are the entire agreement of the parties on the subject matter hereof. Any amendment or modification to this contract must be in writing and signed by both parties. Exhibitor/Sponsor may not assign this contract or any right hereunder, or sublet or license all or any portion of its exhibit space without the SPJA’s prior written consent.

40. Severability. If any term of this Agreement is declared invalid or unenforceable, the remainder of the Agreement shall continue in full force and effect. This Agreement (including the Exhibitor Services Manual, the Exhibitor’s Kit, the Youth Protection Policy, and any schedules) shall be binding upon Exhibitor/Sponsor’s heirs and successors, and constitutes the entire agreement between Exhibitor/Sponsor and SPJA. SPJA’s obligations are expressly conditioned upon Exhibitor/Sponsor’s full performance of this Agreement including, without limitation, payment and actual participation in the Event as an Exhibitor/Sponsor.

Exhibitor & Sponsor

ANIME EXPO®  2018 EXHIBITORS & SPONSORS SCHEDULE A: STANDARD TERMS AND CONDITIONS:

1. Defined Terms. By contracting to rent an exhibit booth space or an EMO at Anime Expo® (“AX”) 2018, you agree to abide by these Standard Terms and Conditions (the “Standard Terms”). The "Event" means Anime Expo®, currently scheduled July 5 through July 8, 2018 ("Event Dates") at the Los AngelesConvention Center ("Event Facility"). The Event is owned, produced, and managed by The Society for the Promotion of Japanese Animation ("SPJA"). "SPJA" means SPJA and its authorized representatives. "Exhibitor/Sponsor" means: (i) the exhibitor and/or sponsor, (ii) the exhibitor’s or sponsor’s company, (iii) those staffing the Exhibitor’s/Sponsor’s booth or acting on Exhibitor’s/Sponsor’s behalf with regard to the Event; (iv) any other entity or person that applied for exhibit space rental or an EMO and signed this contract for exhibitor and/or sponsor; and (v) each of exhibitor’s and/or sponsor’s owners, officers, directors, members, shareholders, employees, contractors, agents, representatives, and invitees.” Exhibitor Service Manual” (“ESM”) are rules and regulations for Exhibitors. “Minor” means a person under 18 years old. Exhibitor/Sponsors are solely responsible for verifying age where applicable.
2. Youth Protection Policy. (a) All personnel who will be present at the Event on Exhibitor/Sponsor’s behalf must read SPJA’s Youth Protection Policy (“YPP”), and all such personnel are strongly encouraged to view the YPP training videos. Both the Youth Protection Policy and the YPP training videos are at: http://www.youthprotectionportal.org/ (b) Although not required, Exhibitor/ Sponsor is strongly encouraged to conduct criminal background checks on all personnel who will be present at the Event on Exhibitor/Sponsor’s behalf. No one may attend the Event who is disqualified under YPP Section 5, “Disqualifying Criteria”.
3. Contract Acceptance & Remedies. This contract shall become binding and effective when fully executed by both Exhibitor/ Sponsor and SPJA. If Exhibitor/Sponsor violates this Agreement, the Standard Terms, the Youth Protection Policy, or if Exhibitor violates any of the Exhibitor Services Manual, SPJA may, in its sole discretion and without limiting any of its other remedies, close an exhibit, remove an EMO, withdraw acceptance of this Agreement, or refuse to permit Exhibitor/ Sponsor to participate in future events.
4. Qualifications of Exhibitor/Sponsor. SPJA, in its sole discretion, has the right to determine whether a prospective Exhibitor/Sponsor is eligible to participate in the Event. All applicants may be required to submit additional information about their business and items that they intend to exhibit. SPJA’s countersignature on the Exhibit/Sponsor application means that the Exhibitor/Sponsor has been deemed eligible to participate.
5. Payment Terms. (a) Exhibitor must pay one hundred percent (100%) of the total exhibit fee immediately upon signing this application; (b) For all EMOs before June 1st, fifty percent (50%) of the total fee is due immediately upon signing and the remaining fifty percent (50%) is due no later than thirty (30) days after Sponsor’s receipt of confirmation of the EMO. After June 1st, one hundred percent (100%) of the total fee is due immediately upon signing. (c) Checks shall be payable to SPJA. Please note in the memo “AX 2018 Exhibit Hall/EMO”. All fees paid are non-refundable and non- transferable, except as set forth in Section 30 (Cancellation by Exhibitor/Sponsor).
6. Exhibitor/Sponsor’s Failure to Pay. (a) If Exhibitor/Sponsor fails to make any payment required by that payment’s deadline, SPJA may terminate the Agreement and Exhibitor’s participation in the Event immediately without further notice and without any obligation to refund monies previously paid; the booth space shall revert back to SPJA and the Exhibitor/Sponsor shall remain liable for the full payment for the Exhibit or EMO; (b) Applications will not be accepted unless an Exhibitor/Sponsor has complied with all past financial obligations to date with respect to SPJA; (c) SPJA reserves the right at its discretion to refuse Exhibitor/ Sponsor permission to move in and set up an exhibit or EMO if any payment due to SPJA is in arrears; (d) SPJA may, but has no obligation to occupy or dispose of any space vacated or made available by reason of action authorized by this Agreement, without releasing Exhibitor/ Sponsor from any liability hereunder; (e) Releasees reserve the right to enforce their rights under this Agreement, including but not limited to their indemnification rights.
7. Rights of Offset; Enforcement. SPJA may apply refunds due to Exhibitor/Sponsor under this contract, if any, to offset any other debt or obligation that Exhibitor/Sponsor owes to SPJA, whether or not such indebtedness arises from this Agreement.
8. Assignment of Exhibit/EMO Space. SPJA has the sole discretion to assign Event exhibit and EMO space. Such assignment does not imply that similar space will be assigned for future events. SPJA reserves the absolute right to change the floor plan or to move an Exhibitor/ Sponsor to another location prior to or during the Event. However, a fully paid EMO shall be installed at the location designated on the EMO Agreement unless Sponsor agrees to such relocation, unless relocation is required to protect the safety or security at the Event.
9. Exhibit Space Occupancy. SPJA has sole discretion to designate hours and dates for installing, occupying, and dismantling exhibits and EMOs. If Exhibitor fails to install its display in its assigned space by one hour before the Event opens or leaves its space unattended during the Event hours, SPJA shall have the right to take possession of the space and no refund will be due to Exhibitor. Exhibitor/Sponsor may not dismantle any booth or display until the Event is officially closed by SPJA. If additional labor hours or overtime are required for installation and/or removal of the exhibit, then Exhibitor shall pay such charges within thirty (30) days of the Event as billed. Nothing in this Section shall limit SPJA’s rights under Section 30 (Cancellation by Exhibitor/Sponsor).
10. Exhibitor/Sponsor Badges. Exhibitor/Sponsor shall receive complimentary badges as set out in the Exhibitor or Sponsor/EMO Application. Parking vouchers or passes are not available at all.
11. Exhibitor Kit & ESM. Before the Event, SPJA will send an Exhibitor’s Kit to the Exhibitor Contact listed on the first page of the Agreement. If Exhibitor does not receive an Exhibitor’s Kit by May 31 before the Event, Exhibitor is solely responsible for requesting one. The “Exhibitor’s Kit” will include information essential to participation in the Event, including but not limited to Exhibitor Services Manual (ESM), official contractor order forms, registration, shipping and drayage, utilities and building services, exhibitor display rules, and move- in/move-out schedules. SPJA may amend, revoke, or adopt Exhibitor Services Manual from time-to-time, upon three (3) hours’ notice to Exhibitor, or without notice if the Exhibit Facility changes its rules and regulations without advance notice to SPJA. Exhibitor Services Manual (whether or not included in an Exhibitor’s Kit) are incorporated here fully by reference. All information containing terms and conditions provided to Exhibitor/Sponsor by SPJA shall be deemed fully read and Exhibitor/Sponsor shall thereby be bound. Whether or not in the ESM, Exhibitor/ Sponsor shall abide by all SPJA Policies posted on www.anime-expo.org.
12. Conduct at Event. Exhibitor/Sponsor shall conduct itself at all times in accord with normal standards of decorum and good taste at an event open to minors. All exhibits shall display products or services in a tasteful manner as determined in SPJA’s sole discretion. Live animals, nudity, partial nudity, carnival-type attraction, and gambling are prohibited. Advertising distributions must be made only from within an Exhibit booth or EMO. The aisles, passageways, and overhead spaces remain strictly under control of SPJA. No signs, decorations, banners, advertising material, or special exhibits will be permitted in any of these spaces except by special written permission of SPJA. Those staffing the Exhibitor’s booth or otherwise acting as its representative or agent with regard to the Event must remain within the Exhibitor’s booth while working. Exhibitor’s displays must be arranged so that booth visitors do not block aisles. Entertainment or advertisements outside an Exhibit booth orEMO are prohibited.
13. Sound Policy & Excessive Noise. Controlled mechanical reproduction of sound or music is permitted. Sound must not be projected outside the exhibit booth or EMO. SPJA has the sole discretion to determine acceptable noise levels, with a maximum noise level of 85 decibels. Exhibitor/Sponsors are prohibited from operating noise-creating devices such as but not limited to bells, horns, or megaphones, and shall pay the costs of removal of such items. Exhibitor/Sponsor shall comply with any request by SPJA, the Exhibit Facility, or the City to discontinue any such sound or music. If SPJA, in its sole discretion, finds Exhibitor/Sponsor in violation of this sound policy, SPJA may: (a) on first violation, give Exhibitor/Sponsor a written warning; (b) if a second violation occurs, disconnect Exhibitor/Sponsor’s power for the remainder of the Event, and Exhibitor/ Sponsor shall not be entitled to any refund or reimbursement whatsoever. If the SPJA has disconnected the Exhibitor/Sponsor’s power for a sound violation at a prior event, SPJA may immediately disconnect the Exhibitor/ Sponsor’s power for the remainder of the Event upon Exhibitor/ Sponsor’s first sound violation. SPJA may, at its sole discretion, require separate, binding agreements with sound policy violators to review and approve sound policy, violators’ exhibit space design, and other related issues before sound policy violators are permitted to book space in future events.
14. Fire and Safety Laws. Exhibitor/ Sponsor shall comply with all federal, state, and local fire and safety laws at all times. Exhibitor/Sponsor is solely responsible for ensuring its compliance with such laws.
15. Anti-Piracy / Grey Market Goods. Sale, distribution, or display of “Infringing Content” is strictly prohibited at the Event. “Infringing Content” is material that violates any copyright, trademark, patent, trade secret, privacy or publicity rights, or is defamatory to or violates the privacy, of any person or entity, such as but not limited to pirated, grey market, unlicensed, or bootlegged products, merchandise, costumes, characters or art work. Exhibitor/Sponsor represents and warrants that its exhibit booth and/or EMO shall not contain, display, sell, distribute or make available any Infringing Content, and that the Exhibitor/Sponsor shall not play or permit the playing or performance of, or distribution of any copyrighted material at the Event unless it has paid all required royalties, fees, or other payments and has obtained all necessary licenses in writing. SPJA may require Exhibitor/Sponsor to produce Exhibitor/Sponsor’s written license or authorization to display, reproduce or distribute materials in Exhibitor/Sponsor’s booth, and Exhibitor/Sponsor shall keep such written licenses and authorizations in the booth at all times. If such authorization is not produced upon SPJA’s request, SPJA may, without further warning and without incurring any liability whatsoever, require Exhibitor/Sponsor to remove it from the premises, eject the Exhibitor/Sponsor from the Event, and/or disqualify Exhibitor/ Sponsor from participating in future Events. SPJA shall not be liable for any Infringing Content, or failure to discover or remove such content.
16. Weapons and Adult Material. No firearms may be sold at the Event. Exhibitor/Sponsor shall ensure that no weapons or adult material will be displayed, offered, or sold to or handled by a Minor. Exhibitor/Sponsors may only sell weapons that are in a box sealed in a manner approved by the SPJA. Exhibitor/Sponsor shall comply fully with all municipal codes and federal and California laws, regulations, and licensing requirements applicable to the sale of weapons, including generally prohibited weapons laws. Adult materials must be draped or otherwise not visible or accessible to Minors. SPJA has the sole discretion to determine whether adult materials are properly concealed from Minors, and may require Exhibitor/Sponsor to further conceal adult materials, or to separate the exhibition of adult materials from the general exhibition space. SPJA may require that Exhibitor/Sponsor immediately remove all weapons or adult materials from the premises. All Exhibitor/ Sponsors displaying or selling weapons or adult material must display signage approved by the SPJA that specifies all the requirements for purchase of weapons or adult materials. The sign must be approved by the SPJA prior to the Event and the sign must be visible at all times during the Event. If a sign is not on display, the SPJA may, in its sole discretion, provide the Exhibitor/ Sponsor with a sign for which the Exhibitor/ Sponsor must immediately pay the SPJA. The SPJA may require the immediate removal of any Exhibitor/ Sponsor that fails to comply with this Section. If SPJA removes or restricts an exhibit that SPJA considers to be objectionable or inappropriate, no refund will be due to Exhibitor/Sponsor.
17. Credit Card Acceptance. In the event Exhibitor/Sponsor accepts credit cards for payment in the Exhibit Hall (“Credit Card Taker”), Credit Card Taker will, in the course of such credit card payment services, come into possession of Personal Information of individuals who pay with credit cards (“Cardholder(s)”). “Personal Information” means information that identifies or can be used, alone or in combination with other information to identify an individual. “Cardholder Data” shall have the meaning given to it by the Payment Card Industry Data Security Standard then applicable to the credit card industry (“PCI DSS”). Credit Card Taker agrees to treat Personal Information of Cardholders gathered by it or provided to it in accordance with all applicable laws and to treat Cardholder Data in accordance with PCI DSS. Credit Card Taker agrees that pursuant to PCI DSS and the requirements of the credit card associations, it shall not transfer or make available Cardholder Data to any unauthorized third parties. Nothing herein limits Credit Card Taker’s use of Personal Information (and other information) relating to Cardholders for any lawful purpose, provided, that Credit Card Taker agrees not to sell such Personal Information to third parties. In the event that there is a suspected or confirmed security incident that could reasonably be expected to lead to the inadvertent disclosure from Exhibitor of Sensitive Personal Data relating to Cardholders, Credit Card Taker shall report such security incident within 2 business days to SPJA. Credit Card Taker shall make such reports to (714) 937-2994 and by email to: anne.kim@spja.org, finance@spja.org, and brooke@50Balmy.com. Upon request, Credit Card Taker shall cooperate with SPJA in providing such additional information as SPJA may reasonably request about the incident, its causes, and its results. "Sensitive Personal Data" shall mean Personal Information or Cardholder Data for which applicable law requires notice of inadvertent disclosure or access to the applicable Cardholder. In the event of a suspected or confirmed security incident, Credit Card Taker shall take all steps as it determines to be required by applicable laws, including with respect to notifying affected Cardholders and will use commercially reasonable efforts to discuss the nature of its response, including the form and content of any such notices with SPJA prior to the sending thereof. Nothing herein shall be construed to mean that SPJA is liable or responsible in any way for Exhibitor/Sponsor failing to comply with this section or other PCI requirements.
18. Event Listings, Promotions, & Live Simulcasts. Exhibitor/Sponsor agrees that its Event participation is to widely promote anime, manga and Japanese culture, to reach fans internationally. In order to permit fans to participate in the Event and other SPJA activities in person and online, SPJA promotes the Event widely and may “live” simulcast portions of it (“Promotional Purposes”). Exhibitor/Sponsor gives SPJA permission to take still photographs and moving sound and audiovisual recordings of Exhibitor's booth space, EMO, exhibits, products, productions, signs and personnel displayed in places open to Event attendees at the Event (“Public Displays”) during and after the open hours of the Event in any manner or medium now known or later discovered (the “SPJA Recordings”). For Promotional Purposes, SPJA may, but is not obligated, to include SPJA Recordings, Exhibitor/Sponsor’s Public Displays in SPJA Event programs, listings and other SPJA promotional materials including Live Simulcasts of the Event. For Promotional Purposes, Exhibitor/Sponsor expressly grants to SPJA a fully paid, perpetual nonexclusive license to display, reproduce, and distribute company and product information, names, logos, trademarks, copyrighted materials, voices, and likenesses on Public Display at the Event, or that Exhibitor/Sponsor provides to SPJA for such Promotional Purposes. SPJA will not be liable for any errors in any listings or description or for omitting any Exhibitor/ Sponsor from any program, listing, or promotional material. SPJA shall own the copyrights in the SPJA Recordings (including any extensions and renewals thereof) throughout the world, in perpetuity. Specifically, but without limitation, Exhibitor/Sponsor grants SPJA the right to simulcast “live” Exhibitor/Sponsor’s Public Displays by means of radio (terrestrial and digital radio), television, the internet, and wireless/mobile systems or similar live streaming internet platforms, and all related services, software, and networks that allow for authorized streaming and distribution of video content over the internet (but not for downloads by the end viewer) (“Live Simulcasts”). The grant of rights for Live Simulcast includes the right for SPJA to receive any and all revenues earned from Live Simulcasts, including but not limited to behind-pay-wall ticket sales, license fees, shares of commercial advertising, promotions, donations, and purchases made during the Live Simulcast, if any.
19. Trademarks and Logos. SPJA reserves all right, title, and interest in all SPJA trademarks and logos (the "Marks"), including but not limited to: ANIME EXPO; AX; SOCIETY FOR THE PROMOTION OF JAPANESE ANIMATION; SPJA; PROJECT ANIME; PA; A LOUNGE 21; and the SPJA mascots, such as Max. any other trademarks or logos in which SPJA has or may obtain statutory or common law trademark rights, derivations thereof, and marks substantially similar thereto, whether or not such marks or logos are registered by SPJA. Exhibitor/Sponsor shall have no right to use the Event logo, trademark, service mark, or any other intellectual property rights of SPJA, and shall not reproduce SPJA’s Marks on products, merchandise, or commercially unless such rights are provided separately in writing. Exhibitor/Sponsor shall neither directly or indirectly obtain nor attempt to obtain any right, title, or interest in or to SPJA's Marks, and hereby expressly waives any right that it may have to do so, without separate written permission of SPJA. Exhibitor/ Sponsor may use the Marks only in the form, style, and type prescribed by SPJA.
20. Care of Event Facility. Exhibitor/ Sponsor shall promptly pay for any and all damages caused by Exhibitor/Sponsor to the Event Facility or associated facilities, booth equipment, or the property of others. Exhibitor/Sponsor agrees that no food or drink may be sold by Exhibitor/Sponsor in the Event Facility or otherwise. If Exhibitor/Sponsor is permitted by SPJA to give away free samples of food or drink, Exhibitor/Sponsor will be bound by and will follow the Event Facility’s, City regulations, and all applicable food handling and other laws with regard to such samples. SPJA reserves the right to cause Exhibitor/ Sponsor to immediately cease all distribution of food and drink, even free samples, at SPJA’s sole discretion.
21. Permits and Taxes. Exhibitor/Sponsor shall obtain any licenses, permits, or approvals (“Permits”) under federal, state, or local law applicable to its activities at the Event at its sole expense. Sponsors who merely provide materials for display at or in connection with the Event and nothing more are not required to obtain Permits. Exhibitor/Sponsor shall obtain any necessary tax identification numbers and permits and shall be solely responsible for paying all taxes, including but not limited to sales taxes, license fees, use fees, or other fees, charges, levies, or penalties that become due to any governmental authority in connection with its activities at the Event.
22. Insurance. Exhibitor/Sponsor shall obtain, and bear the expense of, adequate personal and property damage liability, Commercial General Liability, Worker’s Compensation, and Vehicle insurance coverage for its services, goods, activities, and participation in the Event, with “adequate” meaning reasonably related to the size, scope and nature of Exhibitor/ Sponsor’s activities at the Event and materials provided to the SPJA for the Event, and the minimum coverage acceptable shall be not less than $1 million per occurrence/$2 million aggregate. The Yen equivalent is acceptable. Exhibitor/Sponsor will provide SPJA with a Certificate of Insurance at least sixty (60) days prior to the Event. Such insurance must name the SPJA and the Event Facility and its operators as additional insured, in accord with sample language available from SPJA. The insurance shall cover the full period of occupancy at the Event Facility by the Exhibitor/Sponsor, its agents, servants, representatives, employees, guests, and/or invitees.
23. Exhibitor/Sponsor Risk Assumption. Exhibitor/Sponsor expressly assumes all risks and liabilities arising from or related to Exhibitor/Sponsor’s participation, acts or omissions at the Event, including without limitation, all risks of harm or loss of any kind suffered by anyone attending, producing, organizing or affiliated with the Event, the Exhibit Facility, and the City of Los Angeles (the “City”), which risks include but are not limited to theft, harm, damage or injury to a person (including death), property, intellectual property, copyrights, trademarks, business, or profits, from whatever cause or source. Exhibitor/Sponsor is solely and exclusively responsible for its property and any theft, damage, or other loss to Exhibitor/Sponsor’s property (whether or not stored in any courtesy storage area, including without limitation any subrogation claims by an insurer). The SPJA, the Exhibit Facility, and the City of Los Angeles (collectively, the “Releasees”) have no responsibility or liability, nor is a bailment created, for property delivered by or to Exhibitor/Sponsor.
24. Release and Indemnification. Exhibitor/Sponsor hereby completely releases and shall indemnify, defend, discharge, and hold harmless the Releasees, individually and collectively, and their present and former officers, directors, shareholders, partners, members, affiliates, employees, agents, representatives, sponsors, funders, attendees, insurers, attorneys, and predecessors, assignees and successors of each of them, from any and all demands, damages, losses, liabilities, causes of action, lawsuits, counter-claims, obligations, contracts, indemnities, contributions, suits, debts, sums, attorneys' fees, and claims of every kind or nature, whether known or unknown, in law, equity, or otherwise that either may now have or have had or that may hereafter accrue, individually, collectively, or otherwise in connection with, relating to or arising from Exhibitor/Sponsor's participation in the Event. This Section applies to, without limitation: (a) any debt owed by Exhibitor/ Sponsor or breach by Exhibitor/Sponsor of any agreements, covenants, promises or other obligations to third parties; (b) any matter for which Exhibitor/Sponsor is responsible under this Agreement; (c) any third party claim for infringement of any patent, copyright, trademark, trade secret, or other proprietary right; (d) any defamation or similar claim; and (e) harm or injury (including death) to any person or third party. Exhibitor/Sponsor shall not settle or compromise any claims against any Releasee without that Releasee’s prior written consent.
25. Waiver. Exhibitor/Sponsor acknowledges the possibility that, after signing this Agreement, it may discover facts or incur or suffer claims that were unknown or unsuspected at the time this Agreement was executed, and which if known by it at that time may have materially affected its decision to sign it. Exhibitor/Sponsor acknowledges and agrees that it is assuming any risk of such unknown facts and such unknown and unsuspected claims.Exhibitor/Sponsor has been advised of the existence of Section 1542 of the California Civil Code ("Section 1542"), which provides: A GENERAL RELEASE DOES NOT EXTEND TO CLAIMS WHICH THE CREDITOR DOES NOT KNOW OR SUSPECT TO EXIST IN HIS FAVOR AT THE TIME OF EXECUTING THE RELEASE, WHICH IF KNOWN BY HIM MUST HAVE MATERIALLY AFFECTED HIS SETTLEMENT WITH THE DEBTOR. Notwithstanding such provisions, Exhibitor/Sponsor knowingly and voluntarily waives the provisions of Section 1542, as well as any other statute, law, or rule of similar effect. This release does not apply to acts of gross negligence or intentional or willful misconduct on the part of the Releasees, to the fullest extent permitted by law.
26. Limitation of Liability. UNDER NO CIRCUMSTANCES WILL ANY RELEASEE BE LIABLE FOR ANY LOST PROFITS OR ANY INCIDENTAL, SPECIAL, INDIRECT, PUNITIVE, OR CONSEQUENTIAL DAMAGES WHATSOEVER, WHETHER OR NOT IT HAS BEEN INFORMED OF THE POSSIBILITY OF ANY LOST PROFITS OR DAMAGES. The maximum liability of any Releasee will not, under any circumstance, exceed the amount actually paid to SPJA by Exhibitor/Sponsor for exhibit space rental or any EMO under this Agreement. SPJA makes no representations or warranties, express or implied, regarding the number of persons who will attend the Event or any other matters.
27. Independent Contractors. The parties are independent contractors, and are not and shall not be construed to be agents, joint venturers, or partners. Each party shall be solely responsible for compensating its own employees and contractors and for their benefits, if any. Neither party may enter into contracts or incur liabilities on behalf of the other. SPJA may establish reasonable standards of performance. Exhibitor/ Sponsor shall provide Exhibitor/Sponsor’s own tools and equipment, unless SPJA has committed to provide services under the Sponsorship/ EMO Agreement. Each party is responsible for conducting its own business.
28. Compliance with Laws. Exhibitor/ Sponsor shall comply with all federal, state and local laws, codes, ordinances, rules and regulations, and all rules and regulations of the Event Facility (including, without limitation, copyrights, trademarks, and any union labor work rules, and PCI compliance). Noncompliance with this Section may result in immediate removal of the Exhibitor/Sponsor.
29. Export Control Laws. Exhibitor/ Sponsor shall not violate or cause SPJA to be in violation of Export Control Law.
30. Cancellation by Exhibitor/Sponsor. Exhibitor/Sponsor may cancel participation in the Event at any time upon written notice to SPJA. SPJA must receive written notice of cancellation by email AND priority mail or overnight delivery by FedEx. If such notice is received before March 1, 2018 (the “Cancellation Deadline”), SPJA will retain fifty percent (50%) of the contracted amount as a cancellation fee and will return the remaining fifty percent (50%) to Exhibitor/Sponsor. If SPJA receives such notice on or after March 1, 2018, or if Exhibitor fails to staff its booth through the end of the Event or otherwise forfeits its booth for violating this contract, or if Sponsor fails to provide the materials required for its EMO on time, then one hundred percent of the contracted amount cancelled is due and non-refundable. On cancellations received after the Cancellation Date, SPJA may retain all payments already received, and the remaining balance due on the cancellation must be received by SPJA WITHIN FIFTEEN DAYS OF THE CANCELLATION, regardless of whether SPJA resells or otherwise reassigns canceled or forfeited exhibit space or EMOs. SPJA reserves the right to resell or otherwise reassign canceled or forfeited exhibit space and EMOs.
31. Restriction or Termination by SPJA. SPJA may restrict or remove any exhibit that SPJA, in its sole discretion, believes is objectionable, inappropriate or illegal. If SPJA restricts or removes such an exhibit or EMO, no refund will be due to Exhibitor/Sponsor. SPJA may also terminate this contract effective upon written notice of termination if Exhibitor/Sponsor (1) breaches any of its obligations under the contract or (2) is adjudicated as insolvent, declares bankruptcy, or files or has filed against it, any petition in bankruptcy, or fails to continue its business. In either of these cases, SPJA shall have no obligations, expressed or implied, to refund any payments previously made.
32. Event Cancellation or Change. SPJA reserves the right to cancel, re-name or re- locate the Event, or change the dates on which it is held. If SPJA cancels the Event due to a Force Majeure event or any other reason, or changes the Event dates to dates that are not within thirty (30) days of the Event’s originally scheduled date, and Exhibitor does not wish to participate in a rescheduled Event, SPJA shall refund Exhibitor/Sponsor for payments made to date, less any costs and expenses that SPJA incurred as of the cancellation, which shall be deemed full satisfaction of SPJA's liabilities to Exhibitor/ Sponsor. If SPJA changes the name of the Event, relocates the Event to another facility, or changes the Event dates to dates that are within thirty (30) days of its originally scheduled date, no refund will be due to Exhibitor/Sponsor. SPJA is not required to cancel or relocate the Event, or make any refunds, if the Event Facility is under construction.
33. Force Majeure. SPJA shall not be liable for any damages sustained from delay or non-performance due to events beyond its reasonable control, including, without limitation, acts of God, disaster, acts of war or terror, labor disputes, weather, earth- quakes, fires, failure of power or utilities, government acts, curtailment of transportation facilities preventing or unreasonably delaying the Event, unavailability of the Exhibit Facility, or other cause. Thereupon, this Agreement may be terminated or the Event may be moved to another appropriate location, at the sole discretion of SPJA, and Exhibitor/Sponsor hereby waives any claim for any damages or compensation.
34. Non-Discrimination. Exhibitor/ Sponsor represents and warrants that it does not discriminate in employment, hiring, participation, accommodations, or provision of services on any illegal grounds. Exhibitor/Sponsor shall construct its exhibits to comply with the Americans with Disabilities Act and related laws.
35. Reporting Obligations & Data. Exhibitor/Sponsor understands and agrees that SPJA may be required to disclose financial information, contracts, information about salaries and other employee information, and other information to government agencies, in public federal and state tax returns, and elsewhere in accord with local, state, and federal "sunshine" or other disclosure laws and regulations that now or may in the future apply to SPJA as a nonprofit organization. SPJA shall be entitled to rely upon data, information, and representations provided by Exhibitor/ Sponsor. Exhibitor/Sponsor shall correct and report any errors to SPJA.
36. RFID Technology. SPJA may use RFID technology for attendees at the Event. Exhibitor/Sponsor may not alter or ask an attendee to alter any RFID equipment, or use RFID equipment in violation of FCC rules. NEITHER SPJA OR EVENTBRITE WILL NOT BE LIABLE UNDER ANY CIRCUMSTANCES OR UNDER ANY LEGAL THEORY, WHETHER IN TORT, CONTRACT, OR OTHERWISE, WITH RESPECT TO USE OF THE RFID EQUIPMENT IN VIOLATION OF THE FCC RULES FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, PUNITIVE OR EXEMPLARY DAMAGES, INCLUDING, BUT NOT LIMITED TO, DAMAGES FOR LOSS OF PROFITS, GOODWILL, USE, DATA OR OTHER INTANGIBLE LOSSES (EVEN IF SUCH PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES).
37. Governing Law. This Agreement is governed by the laws of California and U.S. intellectual property laws. Exhibitor/ Sponsor agrees that the courts located in Los Angeles, California shall constitute the exclusive venue and forum for the resolution of all disputes arising from or related to this Agreement. If SPJA brings suit to enforce any of its rights hereunder, then Exhibitor/Sponsor shall reimburse SPJA for all fees and costs of the suit, including reasonable attorneys’ fees.
38. Additional Terms and Conditions. Any matters pertaining to the Event and not specifically covered by the terms and conditions of this Agreement shall be subject to determination by SPJA in its sole discretion. This Agreement (including the Exhibitor Services Manual, the Exhibitor’s Kit, the Youth Protection Policy, and SPJA Policies on www.anime- expo.org) are the entire agreement of the parties on the subject matter hereof. Any amendment or modification to this contract must be in writing and signed by both parties. Exhibitor/Sponsor may not assign this contract or any right hereunder, or sublet or license all or any portion of its exhibit space without the SPJA’s prior written consent.
39. Severability. If any term of this Agreement is declared invalid or unenforceable, the remainder of the Agreement shall continue in full force and effect. This Agreement (including the ESM, the Exhibitor’s Kit, the YPP, and any schedules) shall be binding upon Exhibitor/ Sponsor’s heirs and successors, and constitutes the entire agreement between Exhibitor/Sponsor and SPJA. SPJA’s obligations are expressly conditioned upon Exhibitor/Sponsor’s full performance of this Agreement including, without limitation, payment and actual participation in the Event as an Exhibitor/Sponsor.

Guest of Honor

SCHEDULE A: SPJA GOH CONTRACT STANDARD TERMS AND CONDITIONS

NOTICE: IF THE CUSTOMIZED AGREEMENT AND THIS SCHEDULE A IS NOT SIGNED BY MAY 15, 2018, THE OFFER TO PERFORM IS AUTOMATICALLY CANCELLED UNLESS AND UNTIL SPJA EXPRESSLY EXTENDS THE OFFER IN WRITING.

RECITALS

This Schedule A: SPJA GOH Contract Standard Terms and Conditions (“Schedule A” or “Standard Terms”) is attached to and/or incorporated by reference into GOH’s 2018 Customized Agreement with The Society for the Promotion of Japanese Animation (“SPJA”).  “Customized Agreement” means the customized separate contract between you and SPJA to provide goods or services to SPJA. Together, the Customized Agreement and these Standard Terms are the “Guest of Honor Agreement” or “Agreement.” “You” or “Guest of Honor” or “GOH” means the individual, organization, agency, company, or business named in the Customized Agreement.  Where the Customized Agreement conflicts with these Standard Terms, these Standard Terms shall control, unless the Customized Agreement expressly states that a part of the Customized GOH Agreement is intended to and does modify these Standard Terms.  It is intended that the Customized GOH Agreement modifies Section 3 (Intellectual Property). These Standard Terms affirm that GOH’s performance under the Customized Agreement shall be in accord with the mission of the SPJA. The SPJA is a 501(c)(6) registered nonprofit mutual benefit corporation. These Standard Terms are for the purpose of ensuring consistency and compliance with nonprofit law and the requirements of the SPJA's Articles of Incorporation and Bylaws. The SPJA's board, staff, volunteers, and members have invested thousands of hours over many years developing the techniques, procedures, and methods for producing events, including securing trademarks, permits, security, facilities, funding, sponsorship, participation, and support for the SPJA conferences and events (“SPJA Events"). SPJA reasonably desires to protect the years of invested time, resources and goodwill for the SPJA. Further, SPJA may be obligated to comply with public disclosure obligations under nonprofit law and desires to ensure that such public disclosures are accurate, complete, and authorized by the SPJA. To further the Agreement between the parties and the nonprofit purposes of the SPJA, the parties agree as follows:

AGREEMENTS:

1. YOUTH PROTECTION POLICY.
   • a) All personnel who will be present at the SPJA Events on GOH’s behalf shall read SPJA’s Youth Protection Policy (“YPP”), and all such personnel are also strongly encouraged to view the YPP training videos. Both the Youth Protection Policy and the YPP training videos are available at: YouthProtectionPortal.org/SPJA.
   • b) Although not required, GOH is strongly encouraged to conduct criminal background checks on all personnel who will be present at the SPJA Events on GOH’s behalf, and may do so at SPJA’s expense through its third party vendor. If such criminal background checks are conducted, no one who is disqualified under YPP Section 5, “Disqualifying Criteria”, may attend the SPJA Events.
2. NON-DISCRIMINATION. You represent and warrant that You do not discriminate in hiring, employment, participation or services rendered on the basis of the fact or perception of a person's race, color, creed, religion, national origin, ancestry, age, sex, sexual orientation, height, weight, gender identity, domestic partner status, marital status, disability or Acquired Immune Deficiency Syndrome or HIV status (AIDS/HIV status) or against any person seeking accommodations, advantages, facilities, privileges, services, or membership in all business, social, or other establishments or organizations operated by Guest of Honor.
3. INTELLECTUAL PROPERTY. If the Customized Agreement includes any provisions about Intellectual Property rights, including but not limited to a grant of rights to Live Simulcast GOH’s Appearances, the Customized Agreement shall control and supersede this Section. Otherwise, You agree that all copyrights in works (including compilations of contact lists and databases) created within the scope of your services for SPJA and under the Agreement, consideration for which is paid by SPJA using nonprofit mutual benefit trade organization funds (“Works”), shall vest initially in and be the property of the SPJA as Works Made for Hire. To the extent it may be found that is not the case by operation of law, You hereby transfer all copyrights in and to all Works created under the Agreement to SPJA.  SPJA may register all copyrights in and to the Works. You may retain samples of such works for reference and as documentation of Your experience and capabilities.
4. PHOTOGRAPHS AND GRANT OF RIGHTS. Without prejudice to the rights transferred to SPJA in Section 3 of these Standard Terms, You give SPJA the permission to create still photographs and moving sound and audiovisual recordings of You in any manner or media now known or later discovered (the “SPJA Recordings”) while at SPJA Events. SPJA shall own the copyrights in the SPJA Recordings (including any extensions and renewals thereof) throughout the world, in perpetuity.
5. SPJA’S REPORTING OBLIGATIONS. You understand and agree that SPJA may be required to disclose financial information, contracts, information about salaries and other employee information, and other information to government agencies, in SPJA's public federal and state tax returns, and elsewhere in accord with local, state and federal "sunshine" or other disclosure laws and regulations that apply to SPJA, or pursuant to subpoena.
6. RELIANCE ON DATA. SPJA is entitled to rely upon data, information, and representations provided by Guest of Honor. If any error results from incorrect data supplied by You, You shall be responsible for discovering and reporting such error and supplying the data necessary to correct such error to SPJA.
7. RETURN OF RECORDS. Upon termination of the Agreement, or at any time upon the written request of SPJA for any reason, Guest of Honor shall deliver all notes, records, data, memoranda, models, equipment, or other materials of any nature that are in Guest of Honor’s possession, custody, control that are SPJA’s property or relate to SPJA’s business (and all copies thereof).
8. TRADEMARKS, TRADENAMES AND LOGOS. SPJA reserves all right, title, and interest in all SPJA trademarks and logos (the "Marks"), including but not limited to: THE SOCIETY FOR THE PROMOTION OF JAPANESE ANIMATION, SPJA, ANIME EXPO, AX, Project Anime, PA, LOUNGE 21, and the “AX Mascots”, as well as any other trademarks or logos, derivations thereof, and marks substantially similar thereto in which SPJA has or may obtain statutory or common law trademark rights. You understand and agree that the Marks are licensed to You for Your use only if and solely as set forth in the Customized Agreement, and only for the benefit of and on behalf of the SPJA; and are not licensed to You at all if not set out in the Customized Agreement. Any and all licensed rights terminate at the end of the Agreement's Term. The Marks shall be used only in the form, style and type then prescribed by the SPJA. You shall neither directly or indirectly obtain nor attempt to obtain any right, title or interest in or to the SPJA's Marks, and You hereby expressly waive any right which You may have to do so. You recognize SPJA’s exclusive ownership of its Marks.
9. INDEPENDENT CONTRACTORS. The parties are and shall be construed to be independent contractors, and not as agents, joint venturers, or legal partners, notwithstanding use of words like “collaborator” or “partner” in publicity or otherwise. Neither party shall participate in the other’s employee benefit or compensation plan. Each party shall be solely responsible for compensating its own employees and contractors and for their worker’s compensation and other benefits, if any. Neither party may enter into contracts or incur liabilities on behalf of the other. You shall control Your method of work while fulfilling Your obligations to the SPJA, although the SPJA may establish reasonable standards of performance and the quality of deliverables. Except for work that must be performed on site or using the SPJA’s tools and equipment, You will provide services away from the SPJA’s place of business using Your own tools and equipment. Each party shall be responsible for the conduct of its own business and comply fully with applicable laws.
10. COMPLIANCE WITH LAWS & POLICIES. Guest of Honor shall comply with all federal, state, and local laws, codes, ordinances, rules and regulations, and those of the Show Facility (including, without limitation, copyrights, trademarks, and any union work rules, and PCI compliance). Guest of Honor shall comply with SPJA Policies and Code of Conduct while at the Event.  Noncompliance may result in immediate removal of the Guest of Honor.
11. ANTI-CORRUPTION LAWS. Guest of Honor acknowledges and confirms understanding of the applicable Anti-Corruption Laws. “Anti-Corruption Laws” shall mean, collectively: (i) the United States Foreign Corrupt Practices Act (the “FCPA”); (ii) the Japanese Unfair Competition Prevention Act (“UCPA”); any applicable legislation or regulation implementing the Organization for Economic Cooperation and Development Convention Against Bribery of Foreign Public Officials in International Business Transactions; and (iii) all other applicable laws, regulations, orders, judicial decisions, conventions, and international financial institution rules regarding domestic or international corruption, bribery, ethical business conduct, money laundering, political contributions, gifts and gratuities, or lawful expenses to public officials and private persons, agency relationships, commissions, lobbying, books and records, and financial controls. Neither You nor Your officers, directors, employees, agents, affiliates, contractors, volunteers, managers, sponsors, funders, venues, attendees, public officials, successors, or assigns will, directly or indirectly, pay, promise or offer to pay, or authorize the payment of, any money or give any promise or offer to give, or authorize the giving of anything of value, to a public official or entity for purposes of obtaining or retaining business for or with, or directing business to, any person, including, without limitation, the SPJA, by (i) influencing any official act, decision or omission; (ii) inducing such public official or entity to do or omit to do any act in violation of their lawful duty (iii) securing any improper advantage; or (iv) inducing such public official or entity to affect or influence any act or decision of another public official or entity. You agree that SPJA has the right to audit your books and records related to the Guest of Honor Agreement. Notwithstanding any other provision contained herein, SPJA may immediately terminate the Customized Agreement with no obligation to reimburse any expense incurred or pay for any service performed by Guest of Honor if, in the SPJA’s reasonable opinion, (i) Guest of Honor has failed to provide adequate documentation or information regarding an expense or service, or (ii) an expense reimbursement or service payment would cause a violation of any Anti-Corruption Law.
12. EXPORT CONTROL LAWS. Guest of Honor shall not cause SPJA to be in violation of any Export Control Law. “Export Control Laws” mean all U.S. or other laws and regulations relating to the export or re-export of commodities, technologies, or services, including, but not limited to, the Export Administration Act of 1979, 24 U.S.C. §§2401-2420, the International Emergency Economic Powers Act, 50 U.S.C. §§1701-1706, the Trading with the Enemy Act, 50 U.S.C. §§1 et. seq.; the Arms Export Control Act, 22 U.S.C. §§2778, 2779; the International Traffic in Arms Regulations (ITAR), 22 C.F.R. 120 et. seq.; and the International Boycott Provisions of I.R.C. §999.
13. CONFIDENTIALITY. This Section governs every Customized Agreement between SPJA and a party who has not signed a separate written confidentiality or nondisclosure agreement with SPJA. Where the parties have entered into a separate written confidentiality or nondisclosure agreement, that agreement supersedes and replaces this Section. During the term of the Customized Agreement, You may be exposed to certain Confidential Information of SPJA. The term “Confidential Information” means any and all information that is disclosed to or received by Guest of Honor from SPJA, in any form, concerning SPJA's techniques, procedures, and methods for producing and securing permits, security, facilities, funding, sponsorship, participation, and support for projects, business, products, contacts, contact lists, business plans, or its directors’, staff or volunteers’ personal lives unless that information is: i) already public information; ii) learned from a third party not bound by a confidentiality agreement; or iii) which becomes public through no breach of the Agreement. Guest of Honor agrees that whether or not marked “confidential,” all information disclosed by SPJA is Confidential Information except for information that SPJA includes in materials developed and approved by SPJA for public distribution; or which information is already public information at or before the time it is disclosed to You. Subject to the whistleblower notice below, You agree that You will not disclose to any third party, except Your accountant or attorney or pursuant to a subpoena, any Confidential Information of SPJA without the prior written consent of SPJA and will only use such Confidential Information in furtherance of the object of the Agreement. Important Notice: A new law, the Defend Trade Secrets Act of 2016 (18 U.S.C. § 1833(b) (the “DTSA”)), provides some protections to whistleblowers who confidentially disclose a trade secret to their Attorney, a government official, or in a court filing made under seal. While not a contractual obligation, you are urged to familiarize yourself with the provisions of the DTSA to determine if any disclosure you intend to make qualifies for such protection, or for protection under other applicable whistleblower laws. This provision shall remain in full force and effect after the termination of the Customized Agreement. You agree that You will not make any statements to the press or media for, on behalf of, or about the SPJA unless that is part of the services You are retained to provide for SPJA, and then only with the prior written approval of SPJA.
14. LIMITED NON-COMPETITION. Guest of Honor agrees to appear exclusively at the show designated in the Customized Agreement (“SPJA Show”) and not to appear or perform personally (live or live streaming) at another convention, concert, or venue within 400 miles of the SPJA Show during the two weeks before, during, and for the two weeks after the SPJA Show (the “Limited Places and Times”), unless SPJA consents otherwise in advance in writing.  In any event, if GOH is performing within 400 miles of the SPJA Show two weeks or more after the SPJA Show but within two months of the SPJA Show, the GOH shall not announce that other show until the SPJA Show.  Because SPJA has invested so much in producing and publicizing the SPJA Show at which Guest of Honor appears, SPJA would be irrevocably harmed if Guest of Honor personally appears (live or live streaming) in the Limited Places and Times around the SPJA Show at which they are appearing.  Guest of Honor agrees not to produce, create, or cause to be produced or created any Japanese culture event or convention in Southern California within two years after your Appearance.  Nothing herein limits Guest of Honor from distributing or marketing their own Intellectual Property, such as their songs, films, or other creative works on iTunes or in and through their normal and customary distribution and marketing channels. If the provisions contained herein are deemed to exceed the time or geographic limits or any other limits imposed by applicable law in any jurisdiction, then such provision shall be deemed reformed in such jurisdiction to the maximum extent permitted by applicable law.
15. INSURANCE. Unless agreed otherwise in writing, Guest of Honor shall obtain and maintain at Your own expense the following minimum primary insurance covering your employees, agents, contractors, and assigns for the duration of the Agreement and as long as reasonably necessary thereafter to adequately cover the obligations set out in the Agreement: 1) general commercial or personal liability insurance in amounts not less than $1,000,000.00 per claim and $3,000,000.00 aggregate; 2) vehicle insurance in the same amounts to cover all vehicles used in connection with the Agreement; and 3) workers’ compensation insurance to cover all of Your employees, if any. Companies or individuals domiciled in Japan may provide insurance by a Japanese insurance company with policy limits in Yen equivalent to the amounts above, and such insurance shall cover Your contracted goods, services, and property in the United States, if any. Such insurance will expressly cover you and your group as performers and participants, if you are performing or participating in an SPJA event or program. If You are serving food, liquor, or providing security, You shall secure additional insurance coverage appropriate to such activities, including for example, but not limited to, liquor liability insurance. Nothing here limits your obligation to obtain necessary appropriate levels of insurance coverage for all Your services, goods, activities, and participation in relation to the SPJA, the amounts set forth above being minimums. Before starting to provide any goods or services, and again no later than thirty (30) days before you are scheduled to provide goods or services at any SPJA Event, you will deliver to SPJA a Certificate of Insurance as proof of such insurance naming the SPJA as an additional insured. If You receive payment by Your insurance company for a claim made against SPJA, when SPJA has incurred damages or costs in connection with such claim, You shall surrender the proceeds of that insurance payment to SPJA to the full extent of its payment thereof.
16. INJURIES/RELEASE. You agree to completely release and hold SPJA and its officers, directors, employees, agents, affiliates, contractors, volunteers, managers, sponsors, funders, venues, attendees, public officials, successors, and assigns harmless from any and all demands, damages, losses, liabilities, causes of action, lawsuits, attorneys’ fees, and/or claims of every kind or nature, whether known or unknown, in law or equity, including employment claims and acts or omissions by third parties such as medical providers, arising from or related to Your engagement with SPJA. This release does not apply to acts of gross negligence or intentional, willful, or wanton misconduct on the part of SPJA.
17. INDEMNIFICATION. Each party shall indemnify, defend, and hold harmless the other party and each of its successors, assigns, employees, officers, directors, members, agents, representatives, or subsidiary companies (each an “Indemnified Party”) from any third party claim, suit, damage, loss, or expense (including reasonable attorneys’ fees) arising from the acts or omissions of the indemnifying party or any of its successors, assigns, employees, agents, or representatives (each an “Indemnifying Party”). This Section applies to, but is not limited to, any third party defamation or intellectual property infringement claim arising from the Indemnifying Party’s acts or omissions. The party seeking indemnification shall give the Indemnifying Party prompt written notice of any claim, demand, or action for which indemnity is sought.
18. EVENTS OF DEFAULT. It shall be an event of default hereunder by either party if that party (a) fails to pay any sums when due pursuant to the Agreement; or (b) otherwise materially breaches the Agreement, and such breach remains uncured for a period of fourteen (14) days after written notice thereof to the breaching party, (or, in the case of a breach relating to obligations set forth in Sections 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, or 16 herein, such breach is not cured in seven (7) days); or (c) is adjudicated as insolvent, declares bankruptcy, or files or has filed against it, any petition in bankruptcy; or (d) fails to continue its business.
19. ASSIGNMENT. Your obligations under the Agreement may not be assigned or transferred to any other person, firm, corporation, or entity without the prior written consent of the SPJA.
20. FORCE MAJEURE. The SPJA shall not be liable for a delay in SPJA Events or its performance of its obligations and responsibilities under the Agreement due to causes beyond its control, including, without limitation, weather, interruption or failure of telecommunication or digital transmission links, war, strikes, lockouts or work stoppages or other labor difficulties, supplier failures (including failure of performance of any carrier), energy failures, embargo, national, regional, or local emergency, insurrection or riot, acts of the public enemy, fire, flood, or other natural disaster, vandalism, explosion, any federal, state or municipal law, order, regulation, direction, action or request, breaches or delays, damage to or destruction in whole or in part of the streets, sidewalks, civic center, telephone, internet, or cable service or electrical energy systems, inability to obtain telephone or cable service or electricity, or damage to or destruction in whole or in part of any components essential to connection to the Internet or any other causes, contingencies, or circumstances within or without the United States not subject to the SPJA’s complete control which prevent or hinder SPJA Events or the SPJA’s performance under the terms of the Agreement or make the fulfillment of the Agreement impracticable (a “Force Majeure Event”). If performance or timely performance is made impracticable or impossible by the occurrence of Force Majeure Event, the SPJA shall not be deemed to have breached the Agreement. Further, in the event that the SPJA is unable to meet its obligations hereunder because of such Force Majeure Event and an SPJA Event is cancelled, the SPJA shall have no obligation to reschedule it or to refund any fees paid to it hereunder.
21. DISPUTE RESOLUTION. The parties agree to meet and confer in good faith to attempt to resolve any dispute arising out of or related to the Agreement. Any dispute that is not resolved within forty-five (45) days and that exceeds the jurisdictional limits of small claims court, may be submitted to mediation upon mutual agreement of the parties to mediate, under a mutually agreeable mediator or, if none can be found, under JAMS. If the parties do not agree to mediate, or mediation is unsuccessful, the dispute shall be submitted to binding arbitration in Los Angeles, CA before JAMS under JAMS arbitration rules as quickly as an arbitrator is available. The arbitration shall be held with only one mutually agreeable arbitrator, or, if one cannot be found, under JAMS’ rules for choosing an arbitrator. The arbitrator may order limited discovery in accord with JAMS' Recommended Arbitration Discovery Protocols and JAMS' Comprehensive Arbitration Rule 17 (or any amendment thereof). The arbitrator may not revise or alter the terms of the Agreement. The arbitrator shall be empowered to grant preliminary and permanent equitable relief in addition to awarding damages. Each party shall have the right to be represented by counsel at arbitration, and the prevailing party in any arbitration or lawsuit shall be entitled to recover its reasonable attorneys’ fees and costs. The parties agree to abide by all decisions and awards rendered in the arbitration, and the arbitrator’s decisions and awards, including any decision about which party shall pay costs and/or attorneys’ fees, shall be final and conclusive and may be entered in any court having jurisdiction thereof as a basis of judgment and of the issuance of execution for its collection. Any small claims action must be brought in the Superior Court of Los Angeles, California. Notwithstanding the above, if either party determines in good faith that injunctive relief is needed, it may seek such injunctive relief in state or federal court.
22. PERSONAL INFORMATION. You represent and warrant that in the course of providing services to SPJA, you will not take or receive any credit payments.  In the course of providing services to SPJA, You may come into possession of “Personal Information,” meaning information that identifies or can be used, alone or in combination with other information, to identify an individual. If processing credit cards is part of the services You offer to SPJA,  You agree to treat Personal Information gathered by or provided to You in accordance with all applicable privacy and other laws.
23. AUDIT RIGHTS.
    • a) SPJA or its duly authorized representative shall have the right to examine Your records insofar as they relate to services or goods You provide to SPJA. For the avoidance of doubt, SPJA shall have no right to examine any records that relate to Your other events or other clients, or Your financial statements. Such audit inspection shall be made upon reasonable written notice, during normal business hours, and under such conditions as You may reasonably prescribe and not more than once per calendar year. If an error in the amount paid or payable to either party is discovered as a result of any such examination, the party in whose favor the error was made shall promptly pay to the other the amount of the error. Any such examination shall be at SPJA’s expense unless errors of accounting in SPJA’s favor amounting to 5% or more of the total sum paid to Client hereunder shall be found, and then Company shall contribute to the cost of the examination up to the amount of the error so determined.
    • b) In the event that in the course of a PCI compliance audit, Your PCI auditors flag concerns applicable specifically to Cardholder Data obtained by You in processing for SPJA’s Events (but not, for the avoidance of doubt, concerns applicable to Cardholder Data or Company’s Cardholder Data Environment generally), You shall notify SPJA of such issues as soon as reasonably practicable thereafter.
24. RFID TECHNOLOGY. SPJA may use RFID technology for attendees at the Event. GOH may not alter or ask an attendee to alter any RFID equipment, or use RFID equipment in violation of FCC rules. NEITHER SPJA OR EVENTBRITE WILL BE LIABLE UNDER ANY CIRCUMSTANCES OR UNDER ANY LEGAL THEORY, WHETHER IN TORT, CONTRACT, OR OTHERWISE, WITH RESPECT TO USE OF THE RFID EQUIPMENT IN VIOLATION OF THE FCC RULES FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, PUNITIVE OR EXEMPLARY DAMAGES, INCLUDING, BUT NOT LIMITED TO, DAMAGES FOR LOSS OF PROFITS, GOODWILL, USE, DATA OR OTHER INTANGIBLE LOSSES (EVEN IF SUCH PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES).

25. SURVIVAL. The provisions of Sections 1, 3, 4, 5, 6, 7, 8, 10, 11, 12, 13, 14, 15, 16, 18, 20, 21, 22, 23, and 24 of Schedule A shall survive termination of the Agreement.
26. GENERAL PROVISIONS.
    • a) No waiver or amendment, including those made by custom, usage of trade, course of dealing, or failure of either party to exercise any right provided for herein, will be effective unless in writing and shall not be deemed a waiver of any other breach or right hereunder.
    • b) The Guest of Honor Agreement shall be construed using the intellectual property laws of the United States, and the laws of the State of California, except as they apply to conflicts of law. The parties consent to the jurisdiction of any federal or state court within Los Angeles, California.
    • c) The language in all parts of the Agreement shall be construed as a whole in accordance with its fair meaning, not for or against any party, and without regard to any statutes which provide for the language of an agreement to be construed against the drafter. If any provision of the Agreement is determined to be invalid or unenforceable, the Agreement shall remain in effect, and the offending provision shall be modified to the extent required to make the provision valid or enforceable, or if that is not possible, then that provision shall be stricken and all other provisions shall remain in effect.
    • d) This Agreement and its Schedules are personal to You and may not be assigned or transferred to any other person, firm, corporation, or entity without SPJA’s prior written consent; otherwise, the Agreement shall bind and be for the benefit of the parties and their heirs, fiduciaries, successors and permitted assigns.
    • e) Correspondence will be to the parties at the addresses specified below or to such other places that the parties designate from time to time in writing. A copy of each such notice shall also be sent to SPJA, 1522 Brookhollow Drive Suite 1, Santa Ana, CA 92705.
    • f) Paragraph headings used herein are for convenience only and shall not affect the interpretation nor be deemed to be a part of the Agreement.
    • g) No party hereto has relied upon any other promise, representation or warranty, other than those contained herein, in executing the Agreement.
    • h) Each person signing the Agreement represents and warrants that s/he has the authority to sign it and to bind any company on whose behalf s/he purports to sign. The Agreement may be signed in counterparts, which together shall constitute one contract. Faxed or scanned signatures shall be construed to be as valid as originals.

Performer

SCHEDULE A: SPJA PERFORMER CONTRACT STANDARD TERMS AND CONDITIONS

NOTICE: IF THE CUSTOMIZED AGREEMENT AND THIS SCHEDULE A IS NOT SIGNED BY MAY 3, 2018, THE OFFER TO PERFORM OR PROVIDE GOODS OR SERVICES TO SPJA IS AUTOMATICALLY CANCELLED UNLESS AND UNTIL SPJA EXPRESSLY EXTENDS THE OFFER IN WRITING.

RECITALS

This Schedule A: SPJA Performer Contract Standard Terms and Conditions (“Schedule A” or “Standard Terms”) is attached to and/or incorporated by reference into Performer’s Customized Performer Agreement with The Society for Promotion of Japanese Animation (“SPJA”).  “Customized Agreement” means the customized separate contract between you and SPJA to provide goods or services to SPJA. Together, the Customized Agreement and these Standard Terms are the “Agreement.” “You” or “Performer” means the individual, organization, agency, company, or business named in the Customized Agreement.  Where the Customized Agreement conflicts with these Standard Terms, these Standard Terms shall control, unless the Customized Agreement expressly states that a part of the Customized Performer Agreement is intended to and does modify these Standard Terms.  It is intended that the Customized Performer Agreement modifies Section 3 (Intellectual Property). These Standard Terms affirm that Performer’s performance under the Customized Agreement shall be in accord with the mission of the SPJA. The SPJA is a 501(c)(6) registered nonprofit mutual benefit corporation. These Standard Terms are for the purpose of ensuring consistency and compliance with nonprofit law and the requirements of the SPJA's Articles of Incorporation and Bylaws. The SPJA's board, staff, volunteers, and members have invested thousands of hours over many years developing the techniques, procedures, and methods for producing events, including securing trademarks, permits, security, facilities, funding, sponsorship, participation, and support for the SPJA conferences and events (“SPJA Events"). SPJA reasonably desires to protect the years of invested time, resources and goodwill for the SPJA. Further, SPJA may be obligated to comply with public disclosure obligations under nonprofit law and desires to ensure that such public disclosures are accurate, complete, and authorized by the SPJA. To further the Agreement between the parties and the nonprofit purposes of the SPJA, the parties agree as follows:

AGREEMENTS:

1. YOUTH PROTECTION POLICY.
   • (a) All personnel who will be present at the SPJA Show on Performer’s behalf shall read SPJA’s Youth Protection Policy (“YPP”), and all such personnel are also strongly encouraged to view the YPP training videos. Both the Youth Protection Policy and the YPP training videos are available at: www.YouthProtectionPortal.org/SPJA
   • Although not required, Performer is strongly encouraged to conduct criminal background checks on all personnel who will be present at the SPJA Show on Performer’s behalf, and may do so at SPJA’s expense through its third party vendor. If such criminal background checks are conducted, no one who is disqualified under YPP Section 5, “Disqualifying Criteria”, may attend the SPJA Show.
2. NON-DISCRIMINATION. You represent and warrant that You do not discriminate in hiring, employment, participation or services rendered on the basis of the fact or perception of a person's race, color, creed, religion, national origin, ancestry, age, sex, sexual orientation, height, weight, gender identity, domestic partner status, marital status, disability or Acquired Immune Deficiency Syndrome or HIV status (AIDS/HIV status) or against any person seeking accommodations, advantages, facilities, privileges, services, or membership in all business, social, or other establishments or organizations operated by Performer.
3. INTELLECTUAL PROPERTY. If the Customized Agreement includes any provisions about Intellectual Property rights, including but not limited to a grant of rights to Live Simulcast Performers’ Appearances, the Customized Agreement shall control and supersede this Section. Otherwise, You agree that all copyrights in works (including compilations of contact lists and databases) created within the scope of your services for SPJA and under the Agreement, consideration for which is paid by SPJA using nonprofit mutual benefit trade organization funds (“Works”), shall vest initially in and be the property of the SPJA as Works Made for Hire. To the extent it may be found that is not the case by operation of law, You hereby transfer all copyrights in and to all Works created under the Agreement to SPJA. SPJA may register all copyrights in and to the Works. You may retain samples of such works for reference and as documentation of Your experience and capabilities.
4. PHOTOGRAPHS AND GRANT OF RIGHTS. Without prejudice to the rights transferred to SPJA in Section 3 of these Standard Terms, You give SPJA the permission to create still photographs and moving sound and audiovisual recordings of You in any manner or media now known or later discovered (the “SPJA Recordings”) while at SPJA Events. SPJA shall own the copyrights in the SPJA Recordings (including any extensions and renewals thereof) throughout the world, in perpetuity.
5. SPJA’S REPORTING OBLIGATIONS. You understand and agree that SPJA may be required to disclose financial information, contracts, information about salaries and other employee information, and other information to government agencies, in SPJA's public federal and state tax returns, and elsewhere in accord with local, state and federal "sunshine" or other disclosure laws and regulations that apply to SPJA, or pursuant to subpoena.
6. RELIANCE ON DATA. SPJA is entitled to rely upon data, information, and representations provided by Performer. If any error results from incorrect data supplied by You, You shall be responsible for discovering and reporting such error and supplying the data necessary to correct such error to SPJA.
7. RETURN OF RECORDS. Upon termination of the Agreement, or at any time upon the written request of SPJA for any reason, Performer shall deliver all notes, records, data, memoranda, models, equipment, or other materials of any nature that are in Performer’s possession, custody, control that are SPJA’s property or relate to SPJA’s business (and all copies thereof).
8. TRADEMARKS, TRADENAMES AND LOGOS. SPJA reserves all right, title, and interest in all SPJA trademarks and logos (the "Marks"), including but not limited to: THE SOCIETY FOR THE PROMOTION OF JAPANESE ANIMATION, SPJA, ANIME EXPO, AX, Project Anime, PA, LOUNGE 21, and the “ax mascots”, as well as any other trademarks or logos, derivations thereof, and marks substantially similar thereto in which SPJA has or may obtain statutory or common law trademark rights. You understand and agree that the Marks are licensed to You for Your use only if and solely as set forth in the Customized Agreement, and only for the benefit of and on behalf of the SPJA; and are not licensed to You at all if not set out in the Customized Agreement. Any and all licensed rights terminate at the end of the Agreement's Term. The Marks shall be used only in the form, style and type then prescribed by the SPJA. You shall neither directly or indirectly obtain nor attempt to obtain any right, title or interest in or to the SPJA's Marks, and You hereby expressly waive any right which You may have to do so. You recognize SPJA’s exclusive ownership of its Marks.
9. INDEPENDENT CONTRACTORS. The parties are and shall be construed to be independent contractors, and not as agents, joint venturers, or legal partners, notwithstanding use of words like “collaborator” or “partner” in publicity or otherwise. Neither party shall participate in the other’s employee benefit or compensation plan. Each party shall be solely responsible for compensating its own employees and contractors and for their worker’s compensation and other benefits, if any. Neither party may enter into contracts or incur liabilities on behalf of the other. You shall control Your method of work while fulfilling Your obligations to the SPJA, although the SPJA may establish reasonable standards of performance and the quality of deliverables. Except for work that must be performed on site or using the SPJA’s tools and equipment, You will provide services away from the SPJA’s place of business using Your own tools and equipment. Each party shall be responsible for the conduct of its own business and comply fully with applicable laws.
10. COMPLIANCE WITH LAWS & POLICIES. Performer shall comply with all federal, state, and local laws, codes, ordinances, rules and regulations, and those of the Show Facility (including, without limitation, copyrights, trademarks, and any union work rules, and PCI compliance). Performer shall comply with SPJA Policies and Code of Conduct while at the Event. Noncompliance may result in immediate removal of the Performer.
11. ANTI-CORRUPTION LAWS. Performer acknowledges and confirms understanding of the applicable Anti-Corruption Laws. “Anti-Corruption Laws” shall mean, collectively: (i) the United States Foreign Corrupt Practices Act (the “FCPA”); (ii) the Japanese Unfair Competition Prevention Act (“UCPA”); any applicable legislation or regulation implementing the Organization for Economic Cooperation and Development Convention Against Bribery of Foreign Public Officials in International Business Transactions; and (iii) all other applicable laws, regulations, orders, judicial decisions, conventions, and international financial institution rules regarding domestic or international corruption, bribery, ethical business conduct, money laundering, political contributions, gifts and gratuities, or lawful expenses to public officials and private persons, agency relationships, commissions, lobbying, books and records, and financial controls. Neither You nor Your officers, directors, employees, agents, affiliates, contractors, volunteers, managers, sponsors, funders, venues, attendees, public officials, successors, or assigns will, directly or indirectly, pay, promise or offer to pay, or authorize the payment of, any money or give any promise or offer to give, or authorize the giving of anything of value, to a public official or entity for purposes of obtaining or retaining business for or with, or directing business to, any person, including, without limitation, the SPJA, by (i) influencing any official act, decision or omission; (ii) inducing such public official or entity to do or omit to do any act in violation of their lawful duty (iii) securing any improper advantage; or (iv) inducing such public official or entity to affect or influence any act or decision of another public official or entity. You agree that SPJA has the right to audit your books and records related to the Customized Agreement. Notwithstanding any other provision contained herein, SPJA may immediately terminate the Customized Agreement with no obligation to reimburse any expense incurred or pay for any service performed by Performer if, in the SPJA’s reasonable opinion, (i) Performer has failed to provide adequate documentation or information regarding an expense or service, or (ii) an expense reimbursement or service payment would cause a violation of any Anti-Corruption Law.
12. EXPORT CONTROL LAWS. Performer shall not cause SPJA to be in violation of any Export Control Law. “Export Control Laws” mean all U.S. or other laws and regulations relating to the export or re-export of commodities, technologies, or services, including, but not limited to, the Export Administration Act of 1979, 24 U.S.C. §§2401-2420, the International Emergency Economic Powers Act, 50 U.S.C. §§1701-1706, the Trading with the Enemy Act, 50 U.S.C. §§1 et. seq.; the Arms Export Control Act, 22 U.S.C. §§2778, 2779; the International Traffic in Arms Regulations (ITAR), 22 C.F.R. 120 et. seq.; and the International Boycott Provisions of I.R.C. §999.
13. CONFIDENTIALITY. This Section governs every Customized Agreement between SPJA and a party who has not signed a separate written confidentiality or nondisclosure agreement with SPJA. Where the parties have entered into a separate written confidentiality or nondisclosure agreement, that agreement supersedes and replaces this Section. During the term of the Customized Agreement, You may be exposed to certain Confidential Information of SPJA. The term “Confidential Information” means any and all information that is disclosed to or received by Performer from SPJA, in any form, concerning SPJA's techniques, procedures, and methods for producing and securing permits, security, facilities, funding, sponsorship, participation, and support for projects, business, products, contacts, contact lists, business plans, or its directors’, staff or volunteers’ personal lives unless that information is: i) already public information; ii) learned from a third party not bound by a confidentiality agreement; or iii) which becomes public through no breach of the Agreement. Performer agrees that whether or not marked “confidential,” all information disclosed by SPJA is Confidential Information except for information that SPJA includes in materials developed and approved by SPJA for public distribution; or which information is already public information at or before the time it is disclosed to You. Subject to the whistleblower notice below, You agree that You will not disclose to any third party, except Your accountant or attorney or pursuant to a subpoena, any Confidential Information of SPJA without the prior written consent of SPJA and will only use such Confidential Information in furtherance of the object of the Agreement. Important Notice: A new law, the Defend Trade Secrets Act of 2016 (18 U.S.C. § 1833(b) (the “DTSA”)), provides some protections to whistleblowers who confidentially disclose a trade secret to their Attorney, a government official, or in a court filing made under seal. While not a contractual obligation, you are urged to familiarize yourself with the provisions of the DTSA to determine if any disclosure you intend to make qualifies for such protection, or for protection under other applicable whistleblower laws. This provision shall remain in full force and effect after the termination of the Customized Agreement. You agree that You will not make any statements to the press or media for, on behalf of, or about the SPJA unless that is part of the services You are retained to provide for SPJA, and then only with the prior written approval of SPJA.
14. LIMITED NON-COMPETITION. Performer agrees to appear exclusively at the show designated in the Customized Agreement (“SPJA Show”) and not to appear or perform personally (live or live streaming) at another convention, concert, or venue within 400 miles of the SPJA Show during the two weeks before, during, and for the two weeks after the SPJA Show (the “Limited Places and Times”), unless SPJA consents otherwise in advance in writing.  In any event, if Performer is performing within 400 miles of the SPJA Show two weeks or more after the SPJA Show but within two months of the SPJA Show, the Performer shall not announce that other show until the SPJA Show.  Because SPJA has invested so much in producing and publicizing the SPJA Show at which Performer appears, SPJA would be irrevocably harmed if Performer personally appears (live or live streaming) in the Limited Places and Times around the SPJA Show at which they are appearing.  Performer agrees not to produce, create, or cause to be produced or created any Japanese culture event or convention in Southern California within two years after your Appearance.  Nothing herein limits Performer from distributing or marketing their own Intellectual Property, such as their songs, films, or other creative works on iTunes or in and through their normal and customary distribution and marketing channels. If the provisions contained herein are deemed to exceed the time or geographic limits or any other limits imposed by applicable law in any jurisdiction, then such provision shall be deemed reformed in such jurisdiction to the maximum extent permitted by applicable law.
15. INSURANCE. Unless agreed otherwise in writing, Performer shall obtain and maintain at Your own expense the following minimum primary insurance covering your employees, agents, contractors, and assigns for the duration of the Agreement and as long as reasonably necessary thereafter to adequately cover the obligations set out in the Agreement: 1) general commercial or personal liability insurance in amounts not less than $1,000,000.00 per claim and $3,000,000.00 aggregate; 2) vehicle insurance in the same amounts to cover all vehicles used in connection with the Agreement; and 3) workers’ compensation insurance to cover all of Your employees, if any. Companies or individuals domiciled in Japan may provide insurance by a Japanese insurance company with policy limits in Yen equivalent to the amounts above, and such insurance shall cover Your contracted goods, services, and property in the United States, if any. Such insurance will expressly cover you and your group as Performers and participants, if you are performing or participating in an SPJA event or program. If You are serving food, liquor, or providing security, You shall secure additional insurance coverage appropriate to such activities, including for example, but not limited to, liquor liability insurance. Nothing here limits your obligation to obtain necessary appropriate levels of insurance coverage for all Your services, goods, activities, and participation in relation to the SPJA, the amounts set forth above being minimums. Before starting to provide any goods or services, and again no later than thirty (30) days before you are scheduled to provide goods or services at any SPJA Event, you will deliver to SPJA a Certificate of Insurance as proof of such insurance naming the SPJA as an additional insured. If You receive payment by Your insurance company for a claim made against the SPJA, when the SPJA has incurred damages or costs in connection with such claim, You shall surrender the proceeds of that insurance payment to the SPJA to the full extent of its payment thereof.
16. INJURIES/RELEASE. You agree to completely release and hold the SPJA and its officers, directors, employees, agents, affiliates, contractors, volunteers, managers, sponsors, funders, venues, attendees, public officials, successors, and assigns harmless from any and all demands, damages, losses, liabilities, causes of action, lawsuits, attorneys’ fees, and/or claims of every kind or nature, whether known or unknown, in law or equity, including employment claims and acts or omissions by third parties such as medical providers, arising from or related to Your engagement with the SPJA. This release does not apply to acts of gross negligence or intentional, willful, or wanton misconduct on the part of the SPJA.
17. INDEMNIFICATION. Each party shall indemnify, defend, and hold harmless the other party and each of its successors, assigns, employees, officers, directors, members, agents, representatives, or subsidiary companies (each an “Indemnified Party”) from any third party claim, suit, damage, loss, or expense (including reasonable attorneys’ fees) arising from the acts or omissions of the indemnifying party or any of its successors, assigns, employees, agents, or representatives (each an “Indemnifying Party”). This Section applies to, but is not limited to, any third party defamation or intellectual property infringement claim arising from the Indemnifying Party’s acts or omissions. The party seeking indemnification shall give the Indemnifying Party prompt written notice of any claim, demand, or action for which indemnity is sought.
18. EVENTS OF DEFAULT. It shall be an event of default hereunder by either party if that party (a) fails to pay any sums when due pursuant to the Agreement; or (b) otherwise materially breaches the Agreement; and such breach remains uncured for a period of fourteen (14) days after written notice thereof to the breaching party, (or, in the case of a breach relating to obligations set forth in Sections 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, or 16 herein, such breach is not cured in seven (7) days); or (c) is adjudicated as insolvent, declares bankruptcy, or files or has filed against it, any petition in bankruptcy; or (d) fails to continue its business.
19. ASSIGNMENT. Your obligations under the Agreement may not be assigned or transferred to any other person, firm, corporation, or entity without the prior written consent of the SPJA.
20. FORCE MAJEURE. The SPJA shall not be liable for a delay in SPJA Events or its performance of its obligations and responsibilities under the Agreement due to causes beyond its control, including, without limitation, weather, interruption or failure of telecommunication or digital transmission links, war, strikes, lockouts or work stoppages or other labor difficulties, supplier failures (including failure of performance of any carrier), energy failures, embargo, national, regional, or local emergency, insurrection or riot, acts of the public enemy, fire, flood, or other natural disaster, vandalism, explosion, any federal, state or municipal law, order, regulation, direction, action or request, breaches or delays, damage to or destruction in whole or in part of the streets, sidewalks, civic center, telephone, internet, or cable service or electrical energy systems, inability to obtain telephone or cable service or electricity, or damage to or destruction in whole or in part of any components essential to connection to the Internet or any other causes, contingencies, or circumstances within or without the United States not subject to the SPJA’s complete control which prevent or hinder SPJA Events or the SPJA’s performance under the terms of the Agreement or make the fulfillment of the Agreement impracticable (a “Force Majeure Event”). If performance or timely performance is made impracticable or impossible by the occurrence of Force Majeure Event, the SPJA shall not be deemed to have breached the Agreement. Further, in the event that the SPJA is unable to meet its obligations hereunder because of such Force Majeure Event and an SPJA Event is cancelled, the SPJA shall have no obligation to reschedule it or to refund any fees paid to it hereunder.
21. DISPUTE RESOLUTION. The parties agree to meet and confer in good faith to attempt to resolve any dispute arising out of or related to the Agreement. Any dispute that is not resolved within forty-five (45) days and that exceeds the jurisdictional limits of small claims court, may be submitted to mediation upon mutual agreement of the parties to mediate, under a mutually agreeable mediator or, if none can be found, under JAMS. If the parties do not agree to mediate, or mediation is unsuccessful, the dispute shall be submitted to binding arbitration in Los Angeles, CA before JAMS under JAMS arbitration rules as quickly as an arbitrator is available. The arbitration shall be held with only one mutually agreeable arbitrator, or, if one cannot be found, under JAMS’ rules for choosing an arbitrator. The arbitrator may order limited discovery in accord with JAMS' Recommended Arbitration Discovery Protocols and JAMS' Comprehensive Arbitration Rule 17 (or any amendment thereof). The arbitrator may not revise or alter the terms of the Agreement. The arbitrator shall be empowered to grant preliminary and permanent equitable relief in addition to awarding damages. Each party shall have the right to be represented by counsel at arbitration, and the prevailing party in any arbitration or lawsuit shall be entitled to recover its reasonable attorneys’ fees and costs. The parties agree to abide by all decisions and awards rendered in the arbitration, and the arbitrator’s decisions and awards, including any decision about which party shall pay costs and/or attorneys’ fees, shall be final and conclusive and may be entered in any court having jurisdiction thereof as a basis of judgment and of the issuance of execution for its collection. Any small claims action must be brought in the Superior Court of Los Angeles, California. Notwithstanding the above, if either party determines in good faith that injunctive relief is needed, it may seek such injunctive relief in state or federal court.
22. PERSONAL INFORMATION. You represent and warrant that in the course of providing services to SPJA, you will not take or receive any credit payments.  In the course of providing services to SPJA, You may come into possession of “Personal Information,” meaning information that identifies or can be used, alone or in combination with other information, to identify an individual. If processing credit cards is part of the services.  You agree to treat Personal Information gathered by or provided to You in accordance with all applicable privacy and other laws.

23. AUDIT RIGHTS.
    • a) SPJA or its duly authorized representative shall have the right to examine Your records insofar as they relate to services or goods You provide to SPJA. For the avoidance of doubt, SPJA shall have no right to examine any records that relate to Your other events or other clients, or Your financial statements. Such audit inspection shall be made upon reasonable written notice, during normal business hours, and under such conditions as You may reasonably prescribe and not more than once per calendar year. If an error in the amount paid or payable to either party is discovered as a result of any such examination, the party in whose favor the error was made shall promptly pay to the other the amount of the error. Any such examination shall be at SPJA’s expense unless errors of accounting in SPJA’s favor amounting to 5% or more of the total sum paid to Client hereunder shall be found, and then Company shall contribute to the cost of the examination up to the amount of the error so determined.
    • b) In the event that in the course of a PCI compliance audit, Your PCI auditors flag concerns applicable specifically to Cardholder Data obtained by You in processing for SPJA’s Events (but not, for the avoidance of doubt, concerns applicable to Cardholder Data or Company’s Cardholder Data Environment generally), You shall notify SPJA of such issues as soon as reasonably practicable thereafter.
24. RFID TECHNOLOGY. SPJA may use RFID technology for attendees at the Event. Performer may not alter or ask an attendee to alter any RFID equipment, or use RFID equipment in violation of FCC rules. NEITHER SPJA OR EVENTBRITE WILL BE LIABLE UNDER ANY CIRCUMSTANCES OR UNDER ANY LEGAL THEORY, WHETHER IN TORT, CONTRACT, OR OTHERWISE, WITH RESPECT TO USE OF THE RFID EQUIPMENT IN VIOLATION OF THE FCC RULES FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, PUNITIVE OR EXEMPLARY DAMAGES, INCLUDING, BUT NOT LIMITED TO, DAMAGES FOR LOSS OF PROFITS, GOODWILL, USE, DATA OR OTHER INTANGIBLE LOSSES (EVEN IF SUCH PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES).

25. SURVIVAL. The provisions of Sections 1, 3, 4, 5, 6, 7, 8, 10, 11, 12, 13, 14, 15, 16, 17, 19, 21, 22, 23, 24, 25 and 26 of Schedule A shall survive termination of the Agreement.

26. GENERAL PROVISIONS.
    • No waiver or amendment, including those made by custom, usage of trade, course of dealing, or failure of either party to exercise any right provided for herein, will be effective unless in writing and shall not be deemed a waiver of any other breach or right hereunder.
    • The Customized Agreement shall be construed using the intellectual property laws of the United States, and the laws of the State of California, except as they apply to conflicts of law. The parties consent to the jurisdiction of any federal or state court within Los Angeles, California.
    • The language in all parts of the Agreement shall be construed as a whole in accordance with its fair meaning, not for or against any party, and without regard to any statutes which provide for the language of an agreement to be construed against the drafter. If any provision of the Agreement is determined to be invalid or unenforceable, this Agreement shall remain in effect, and the offending provision shall be modified to the extent required to make the provision valid or enforceable, or if that is not possible, then that provision shall be stricken and all other provisions shall remain in effect.
    • This Agreement and its Schedules are personal to You and may not be assigned or transferred to any other person, firm, corporation, or entity without SPJA’s prior written consent; otherwise, the Agreement shall bind and be for the benefit of the parties and their heirs, fiduciaries, successors and permitted assigns.
    • Correspondence will be to the parties at the addresses specified below or to such other places that the parties designate from time to time in writing. A copy of each such notice shall also be sent to SPJA, 1522 Brookhollow Drive Suite 1, Santa Ana, CA 90022.
    • Paragraph headings used herein are for convenience only and shall not affect the interpretation nor be deemed to be a part of the Agreement.
    • No party hereto has relied upon any other promise, representation or warranty, other than those contained herein, in executing the Agreement.
    • Each person signing the Agreement represents and warrants that s/he has the authority to sign it and to bind any company on whose behalf s/he purports to sign. The Agreement may be signed in counterparts, which together shall constitute one contract. Faxed or scanned signatures shall be construed to be as valid as originals.

Fan Panelist Participation Agreement

In consideration for being permitted to participate as a Panelist or Workshop Host (for convenience, “Panelists”) for a Panel or Workshop (both, a “Panel”) at Anime Expo (the “Event”), I (“I” or “You”) agree to the following terms.  SPJA’s Standard Terms and Conditions for Attendee Registration apply to my Panel participation.

1. Panel Participation. I intend to freely give my services to The Society for the Promotion of Japanese Animation (“SPJA”) as a Panelist, and I agree that participating in a Panel is an opportunity with real value to me. I agree that I am not eligible to receive compensation of any kind in return for my participation. SPJA may cancel my Panel for any reason and under no circumstances will SPJA be under any obligation to I am not an employee of SPJA and that I am not covered by SPJA’s employee benefits or Workers Compensation insurance.
2. If I cancel my Panel less than two (2) weeks before the Event, SPJA may give me lower priority or limit the number of Panels I may apply to present in the following year’s Event.
3. I agree that my failure to follow these procedures may result in AX Staff interrupting or cancelling my Panel:
   1. I will handle all technical equipment carefully (i.e. no dropping microphones).
   2. I will adhere to the content rating level for which my Panel was approved (such as: G, PG, 18+). Content modifications made after my application must first be approved by the SPJA’s Division Manager of Programming.
   3. I will end my Panel in a timely fashion and understand that if my Panel does not end at the designated time sound and video will be cut.
   4. I will cooperate fully and promptly with the requests of SPJA and LACC representatives, whether employees, volunteers, contractors, or security personnel (“SPJA/Venue Reps”) and will refrain from any acts that the Panel room supervisor asks me to stop doing.
4. Care. I will participate in a Panel (and activities before and after the Panel) in compliance with applicable laws, regulations, rules, and SPJA Policies in a safe, conscientious, and courteous manner. I agree that if I deface, harm, damage, or injure any people or property in connection with my Panel participation, I shall be solely and personally responsible for paying any and all costs and incidental or consequential damages relating to the harm, replacement or repair of the damaged person, item or facility. I will accept supervision and direction from SPJA staff, directors, volunteers, and safety and medical volunteers. I understand that I may be subject to immediate removal from a Panel, without prejudice to further action by SPJA after my removal.  I will not consume substances with a mind-altering or judgment-altering potential, such as alcohol, medications, or other drugs that may alter my ability to participate in a Panel safely, conscientiously, and courteously. I will immediately report any and all potential hazardous conditions or actual injuries that I observe or receive to any SPJA safety or medical volunteer, a SPJA/Venue Rep, or to any police or other civic officer nearest my vicinity.  I will make such a report no matter what the extent or cause of the potential hazardous condition or actual injury.
5. WAIVER & RELEASE. I PARTICIPATE IN A PANEL AT MY OWN RISK. I UNDERSTAND THAT MY PARTICIPATION IN A PANEL HAS INHERENT RISKS AND DANGERS, INCLUDING BUT NOT LIMITED TO HARM, LOSS, OR INJURY TO ME, MY PERSON OR PROPERTY, AND THAT AS A CONDITION OF BEING PERMITTED TO PARTICIPATE IN A PANEL, I HEREBY DO ASSUME AND ACCEPT THESE RISKS. If I become ill or injured, I authorize any SPJA/Venue Rep to seek and obtain emergency or medical services as may be deemed necessary, but agree that they shall not be obligated to do so. I hereby agree to completely release and hold SPJA, the city of Los Angeles, LACC, other venues, and hotels in which the Event or any part of it is held, and their officers, directors, employees, agents, affiliates, contractors, volunteers, managers, sponsors, funders, attendees, public officials, successors and assigns (“Released Parties”) harmless of and for any and all demands, damages, losses, liabilities, causes of action, lawsuits, attorneys’ fees, and/or claims of every kind or nature, whether known or unknown, in law or equity, including third party claims, employment claims, and acts or omissions by third parties such as medical providers, arising from or in any way connected with my participation in a Panel.  This waiver of liability and claims does NOT apply to any acts of gross negligence or intentional, willful, or wanton misconduct on the part of any Released   I intend and desire for this waiver and release to be interpreted as broadly as permitted under California law.  This waiver & release shall continue in full force and effect even after the conclusion of the Event.
6. SPJA Policies I have read and will abide by SPJA’s Policies, including but not limited to the Code of Conduct and Youth Protection Policy (“YPP”) as displayed on the Anime Expo website at the time of my Panel. I represent and warrant that I am not disqualified under Section 5 of the YPP, and that if anything changes and I become disqualified under Section 5 of the YPP, I will inform SPJA and I will not present the Panel. I will make an effort to view the YPP training videos before the Event. Abusive behavior, such as verbal abuse, inappropriate sexual remarks or touching, threats of violence, or any other violation of the Code of Conduct will not be tolerated and may result in expulsion from the Panel or Event.
7. Confidentiality. While involved with SPJA, I may be exposed to valuable information which SPJA deems confidential (the “Information”). This Information may include, but is not limited to, information about SPJA’s methods, techniques, “know-how,” merchandising, licensing, vendors, sponsors, directors, personnel, clients, membership, marketing, contracts, formulas, patterns, compilations, intellectual property, guests of honor and specifically includes all procedures and information related to producing the Event, unless that information is: i) already public information; ii) learned from a third party not bound by a confidentiality agreement; or iii) which becomes public through no breach of the Agreement.  I will not divulge, without SPJA’s written consent, the Information to anyone who does not need to know to further SPJA’s purposes. I agree not to sell, deal in, or otherwise misappropriate the Information for any reason. I understand that the Defend Trade Secrets Act of 2016 (18 U.S.C. § 1833(b) (the “DTSA”)), provides some protections to whistleblowers who confidentially disclose a trade secret to their Attorney, a government official, or in a court filing made under seal. If You intend to make a disclosure under the DTSA, while not a contractual obligation, she is urged to become familiar with the provisions of the DTSA to determine if any disclosure qualifies for such protection or for protection under other applicable whistleblower laws. This provision shall remain in full force and effect after the termination of the Panelist Agreement. I agree that I will not make statements to the media for, on behalf of, or about the SPJA, unless asked to do so by SPJA.
8. Copyrights, Photographs, and Grant of Rights. I will not use content from anime creators or content owners in my Panel without their permission. I retain all copyrights in my Panel. I give SPJA permission to, and grant SPJA the exclusive right create still photographs and moving sound and audiovisual recordings of me and my Panel while at SPJA Events, in any manner or media now known or later discovered (the “SPJA Recordings”). SPJA shall own all rights, title, and interest in and to the SPJA Recordings, including copyrights (and any extensions and renewals thereof) throughout the world, in perpetuity.  I grant SPJA the worldwide exclusive royalty-free right to reproduce, stream, live simulcast, distribute and otherwise use my Panel, as depicted in the SPJA Recordings and not separately or apart from the SPJA Recordings, for any purpose, including but not limited to promoting SPJA and SPJA Events, in any manner or media, now known or hereafter discovered, in perpetuity. I will provide SPJA with a good quality copy of my written Panel materials, if any, and any PowerPoint, video, or media included in my Panel for its archives.
9. RFID TECHNOLOGY. SPJA may use RFID technology for attendees at the Event. Panelist may not alter or ask an attendee to alter any RFID equipment, or use RFID equipment in violation of FCC rules. NEITHER SPJA OR EVENTBRITE WILL BE LIABLE UNDER ANY CIRCUMSTANCES OR UNDER ANY LEGAL THEORY, WHETHER IN TORT, CONTRACT, OR OTHERWISE, WITH RESPECT TO USE OF THE RFID EQUIPMENT IN VIOLATION OF THE FCC RULES FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, PUNITIVE OR EXEMPLARY DAMAGES, INCLUDING, BUT NOT LIMITED TO, DAMAGES FOR LOSS OF PROFITS, GOODWILL, USE, DATA OR OTHER INTANGIBLE LOSSES (EVEN IF SUCH PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES).
10. Force Majeure. The SPJA shall not be liable in any way or form to me or anyone involved with my Panel for a delay or cancellation in SPJA Events or my Panel due to causes beyond its control, including, without limitation, weather, war, riot, damage to the facilities, acts of god, and the like (a “Force Majeure Event”).
11. General Terms. a) No waiver or amendment, including those made by custom, usage of trade, course of dealing, will be effective unless in writing and shall not be deemed a waiver of any other breach or right hereunder; b) This Panelist Agreement shall be construed using the intellectual property laws of the United States, and the laws of the State of California, except as they apply to conflicts of law. I consent to the jurisdiction of any federal or state court within Los Angeles, California; c) The language in all parts of the Agreement shall be construed as a whole in accordance with its fair meaning, not for or against any party, and without regard to any statutes which provide for the language of an agreement to be construed against the drafter. If any provision of the Agreement is determined to be invalid or unenforceable, this Agreement shall remain in effect, and the offending provision shall be modified to the extent required to make the provision valid or enforceable, or if that is not possible, then that provision shall be stricken and all other provisions shall remain in effect. d) This Agreement is personal to You and may not be assigned or transferred to any other person, firm, corporation, or entity without SPJA’s prior written consent; otherwise, the Agreement shall bind and be for the benefit of the parties and their heirs, fiduciaries, successors and permitted assigns; e) Correspondence will be to the parties at the addresses specified below or to such other places that the parties designate from time to time in writing. A copy of each such notice shall also be sent to SPJA, 1522 Brookhollow Drive Suite 1, Santa Ana, CA 92705. f) Paragraph headings herein are for convenience only and shall not affect the interpretation nor be deemed to be a part of the Agreement. g) No party has relied upon any promise, representation or warranty other than those herein.
12. I SIGN THIS FORM (OR THE PANELIST ACKNOWLEDGEMENT FORM WHICH INCORPORATES THESE TERMS BY REFERENCE) VOLUNTARILY, OF MY OWN FREE WILL. I HAVE READ THIS ENTIRE FORM I UNDERSTAND AND AGREE THAT BY SIGNING THIS AGREEMENT, WAIVER AND RELEASE, I GIVE UP CONSIDERABLE FUTURE LEGAL RIGHTS. MY SIGNATURE IS PROOF OF MY INTENTION TO EXECUTE A COMPLETE AND UNCONDITIONAL WAIVER AND TO RELEASE SPJA OF ALL LIABILITY TO THE FULLEST EXTENT OF THE LAW. I AM AT LEAST 18 YEARS OLD, AM COMPETENT, AND I HAVE THE AUTHORITY TO SIGN THIS AGREEMENT.
13. Parent/Guardian’s Additional Release if Panelist is a Minor: I, the undersigned, represent and warrant that I have the authority to enter into this Agreement on the minor’s behalf, and agree that these terms and conditions apply to the minor and to me.

Industry Panelist Participation Agreement

I am presenting a Panel or Workshop (both for convenience, a “Panel”) at Anime Expo (the “Event”) as part of a Guest of Honor, Performer, Exhibitor/Sponsor, or other customized contract signed with SPJA as identified in the signature block of my “Customized Contract”.  In addition to the terms of that Contract, which apply to and cover my participation as a Panelist, I (“I” or “You”) agree to the following terms for my Panel.

1. If I cancel my Panel less than two (2) weeks before the Event, SPJA may give me lower priority or limit the number of Panels I may apply to present in the following year’s Event.
2. I agree that my failure to follow these procedures may result in AX Staff interrupting or cancelling my Panel:
   1. I will handle all technical equipment carefully & respectfully (i.e. no dropping microphones).
   2. I will adhere to the content rating level for which my Panel was approved (such as: G, PG, 18+). Content modifications made after my application must first be approved by the SPJA’s Division Manager of Programming.
   3. I will end my Panel in a timely fashion and understand that if my Panel does not end at the designated time sound and video will be cut.
   4. I will cooperate fully and promptly with the requests of SPJA and LACC representatives, whether employees, volunteers, contractors, or security personnel (“SPJA/Venue Reps”) and will refrain from any acts that the Panel room supervisor asks me to stop doing.
3. Care. I will participate in a Panel (and activities before and after the Panel) in compliance with applicable laws, regulations, rules, and SPJA Policies in a safe, conscientious, and courteous manner. I will accept supervision and direction from SPJA staff, directors, volunteers, and safety and medical volunteers. I understand that I may be subject to immediate removal from a Panel, without prejudice to further action by SPJA after my removal. I will not consume substances with a mind-altering or judgment-altering potential, such as alcohol, medications, or other drugs that may alter my ability to participate in a Panel safely, conscientiously, and courteously. I will immediately report any and all potential hazardous conditions or actual injuries that I observe or receive to any SPJA safety or medical volunteer, a SPJA/Venue Rep, or to any police or other civic officer nearest my vicinity.  I will make such a report no matter what the extent or cause of the potential hazardous condition or actual injury.
4. WAIVER & RELEASE. The Release and Indemnification provisions of the Customized Contract apply to me and my Panel presentation and participation.
5. SPJA Policies I have read and will abide by SPJA’s Policies, including but not limited to the Code of Conduct and Youth Protection Policy (“YPP”) as displayed on the Anime Expo website at the time of my Panel. I represent and warrant that I am not disqualified under Section 5 of the YPP, and that if anything changes and I become disqualified under Section 5 of the YPP, I will inform SPJA and I will not present the Panel. I will make an effort to view the YPP training videos before the Event. Abusive behavior, such as verbal abuse, inappropriate sexual remarks or touching, threats of violence, or any other violation of the Code of Conduct will not be tolerated and may result in expulsion from the Panel or Event.
6. I SIGN THIS FORM (OR THE PANELIST ACKNOWLEDGEMENT FORM WHICH INCORPORATES THESE TERMS BY REFERENCE) VOLUNTARILY, OF MY OWN FREE WILL. I HAVE READ THIS ENTIRE FORM I UNDERSTAND AND AGREE THAT BY SIGNING THIS AGREEMENT, WAIVER AND RELEASE, I GIVE UP CONSIDERABLE FUTURE LEGAL RIGHTS. MY SIGNATURE IS PROOF OF MY INTENTION TO EXECUTE A COMPLETE AND UNCONDITIONAL WAIVER AND TO RELEASE SPJA OF ALL LIABILITY TO THE FULLEST EXTENT OF THE LAW. I AM AT LEAST 18 YEARS OLD, AM COMPETENT, AND I HAVE THE AUTHORITY TO SIGN THIS AGREEMENT.
7. Parent/Guardian’s Additional Release if Panelist is a Minor: I, the undersigned, represent and warrant that I have the authority to enter into this Agreement on the minor’s behalf, and agree that these terms and conditions apply to the minor and to me.

Panelist Acknowledgement Form

AX PANELIST ACKNOWLEDGMENT FORM

FOR PANEL LEADS ONLY: 

If I am the person who arranged for this Panel (the “Panel Lead”) with Anime Expo (“AX”), I confirm that I checked in with Programming Operations at least two hours before my Panel. I also confirm that I informed the others participating on my Panel about the Panelist Participation Agreement, Waiver, & Release (“PPA”) and the SPJA Policies, and asked them to read them carefully before our Panel, and that I informed them before AX started that they will be required to sign this Acknowledgement Form before the Panel begins.

THE REST OF THIS ACKNOWLEDGMENT FORM IS FOR ALL PANEL LEADS AND EVERY PANELIST: 

1) I carefully read the Panelist Participation Agreement, Waiver, & Release (“PPA”) and the SPJA Policies, incorporated here fully by reference, on-line at Anime-Expo.org before checking in at my Panel Room.

2) I checked in with AX Staff at the Sound Booth in my assigned Panel Room at least 20 minutes before my Panel.

3) I agree that my failure to follow these procedures may result in AX Staff having to interrupt or cancel my Panel:

• I will handle all technical equipment carefully & respectfully (i.e. no throwing microphones).
• I will adhere to the content rating level for which my Panel was approved (such as: G, PG, 18+).
• I will end my Panel in a timely fashion and understand that if my Panel does not end at the designated time sound and video will be cut.
• I will cooperate fully and promptly with the requests of SPJA and LACC representatives, whether employees, volunteers, contractors, or security personnel and will refrain from any acts that the Panel room supervisor asks me to stop doing

4) I understand that my technical requests are not guaranteed and that if I did not notify AX Staff of technical needs before the start of Anime Expo (“AX”), I understand AX will not provide it to me onsite.  We will notify you if we can or cannot fulfill your requests before your panel begins.

5) I will not use content from anime creators or content owners in my Panel without their permission.

6) I agree that if I have concerns about any actions taken during my Panel, I will take the concern to Programming Operations located in 509C.

By signing this Acknowledgment Form, I confirm that I have read, understand, and agree to be bound by the PPA, including its Waiver & Release, and to comply with the SPJA Policies.  I affirm that I am not disqualified under the SPJA Youth Protection Policy’s Section 5.