anime expo 2015

In consideration of being permitted to participate in this convention, event, or meeting organized by the Society for Promotion of Japanese Animation (“SPJA”) (each referred to as the “Event”), I hereby acknowledge and agree to the following terms and conditions of participation (this “Waiver”):

1.     I have read, understand, and agree to abide by the Code of Conduct and Weapons Policy for this Event, which are incorporated into this Waiver as though set forth herein. I understand and agree that this Waiver, together with any other policies or instructions posted on the web site or communicated by employees, officials, officers, volunteers, or other persons affiliated with or acting for or on behalf of the SPJA, the City, or any Official Hotel, are effective and apply to me at all times when I am present on and around the Venue and Official Hotels in connection with the Event. The “Venue” refers to the location at which the Event is held. “Official Hotels” are hotels that the SPJA has explicitly designated as such for the Event. The “City” refers to the city in which an Event is held.

 

1.     I understand that my participation in any activity at the Event is voluntary. I FURTHER UNDERSTAND THAT SOME ACTIVITIES AT THE EVENT, SUCH AS BUT NOT LIMITED TO DANCING OR ROLE PLAYING, HAVE INHERENT RISKS AND DANGERS, INCLUDING BUT NOT LIMITED TO LOSS OR INJURY TO MY PERSON OR PROPERTY, AND THAT AS A CONDITION OF BEING PERMITTED TO PARTICIPATE IN THE ANY ACTIVITY AT THE EVENT, I MUST ASSUME AND ACCEPT ALL RISKS OF HARM, LOSS, OR INJURY THAT MAY ARISE FROM OR BE RELATED TO PARTICIPATION IN THAT ACTIVITY. I HEREBY WAIVE AND RELEASE, indemnify, and hold harmless the SPJA, the City, the Venue, the Official Hotels, and their respective officers, directors, employees, agents, affiliates, contractors, volunteers, managers, sponsors, funders, attendees, public officials, successors and assigns (“Released Parties”), from any and all demands, damages, losses, liabilities, causes of action, lawsuits, attorneys’ fees, and/or claims of every kind and nature, whether known or unknown, in law or equity, that I ever had or may have, arising from or in any way related to my participation in the Event, including acts or omissions by third parties such as medical providers and vendors of food or drink, arising from or in any way connected with my participation in the Event. I understand the nature of the Event activities in which I participate and represent that I am qualified to participate in such activities. I further acknowledge that I am aware that the Event will be conducted in facilities open to the public. I agree and warrant that if at any time I believe conditions of an Event activity to be unsafe, I will immediately discontinue further participation in the activity. I intend and desire for this Waiver to be interpreted as broadly as permitted under California law. This Waiver does NOT apply to any acts of gross negligence or intentional, willful, or wanton misconduct on the part of any Released Party.

 

1.     In the Event of any injury or illness to me during my participation, I authorize the staff of the Event, the SPJA, the Venue, or any Official Hotel to seek and obtain such emergency or medical services as may be deemed necessary at the time, but understand and agree that they shall not be obligated to do so.

 

1.     I understand and acknowledge that if I break, deface, harm, or damage any real or personal property in connection with my participation in the Event, including but not limited to property of the Venue, any Official Hotel, or the City, I shall be solely and personally responsible for paying any and all costs and incidental or consequential damages relating to the replacement or repair of the damaged item or facility.

 

1.     General Terms. No waiver or amendment of any provision of this Waiver will be effective unless in writing. This Waiver shall be construed using the laws of the State of California, except as they apply to conflicts of law. The language in all parts of this Waiver shall be construed as a whole in accordance with its fair meaning, not for or against any party, and without regard to any statutes that provide for the language of an agreement to be construed against the drafter. If any provision herein is determined to be unenforceable, that provision shall be severed and all other provisions shall remain in effect. I consent to the jurisdiction of any federal or state court within Los Angeles, California. This Waiver shall bind and be for the benefit of myself, SPJA, and our respective heirs, fiduciaries, successors, and assigns. I have not relied upon any promise, representation, or warranty in signing this Waiver. This Waiver will continue in full force and effect even after the conclusion of the Event. You understand and agree that your electronic submission of agreement to this Waiver constitutes an electronic signature that is just as legally binding as your signature on a hard copy of the Waiver. Further, you agree that no certification authority or other third-party verification is required to validate this electronic signature, and that the lack of such certification or third-party verification shall not in any way effect the enforceability of this Waiver.

I SUBMIT THIS WAIVER VOLUNTARILY, OF MY OWN FREE WILL AND FREE OF PRESSURE, DURESS, OR THREAT OF DURESS. I HAVE READ THIS ENTIRE FORM CAREFULLY. I UNDERSTAND AND AGREE THAT BY ACCEPTING THIS WAIVER, I HAVE GIVEN UP CONSIDERABLE FUTURE LEGAL RIGHTS. MY SIGNATURE IS PROOF OF MY INTENTION TO EXECUTE A COMPLETE AND UNCONDITIONAL WAIVER AND RELEASE SPJA OF ALL LIABILITY TO THE FULLEST EXTENT OF THE LAW. I AM OVER 18 YEARS OLD AND I AM MENTALLY COMPETENT.

Parent or Guardian’s Additional Release for MinorsIn consideration of the minor attendee (the “Minor”) being permitted by the SPJA to participate in the Event, I the undersigned represent and affirm that I am the parent or legal guardian of the Minor whose name appears above and that I have the authority to enter into this agreement on the Minor’s behalf. I understand and agree that the above terms and conditions apply to the Minor and to me. I further agree to indemnify and hold harmless the SPJA from any and all claims that are brought by, or on behalf of, the Minor, and which are in any way connected with the Minor’s participation in the Event. I represent and warrant that I am over 18 years old and I am mentally competent.

Following this simple Code of Conduct helps everyone have fun and be safer at the convention. Your own good judgment and courtesy toward others are key. Watch out for each other, take care of one another, help those who need help, and be careful. Don’t leave the event with strangers, make sure that your friends know if you are going home early, and call security if you see anything suspicious. Minors should not go to hotel rooms with adults. Play it clean, sober, and safe.

To participate in our event (which we will refer to as the “Event” here, whether it’s Anime Expo, Anime Conji, Project Anime, or another one of our events), you must agree to comply with this Code of Conduct.

Code of Conduct

Please wear your Event badge at all times during the Event. Please be prepared to show proof of age and identification when entering the Event or any program at the Event. We will only accept the following forms of identification: government-issued driver’s licenses or identification cards, passports, or military identification.

PROHIBITED ACTIONS

The following are not permitted at the Event or its surrounding perimeters, including the parking lots and structures:

• Failure to be appropriately clothed, the sole discretion of Society for Promotion of Japanese Animation (“SPJA). Please follow local laws, rules, and regulations when selecting your costume.
• Assaulting, threatening, or behaving inappropriately to another person, in SPJA’s sole discretion.
• Lewd or offensive behavior, such as profanity, obscene language or conduct, profanity, or racial, religious, or ethnic slurs.
• Commercial or business transactions conducted without the SPJA’s prior written consent, whether in the form of an exhibitor agreement, sponsorship agreement, vendor agreement, facility rental agreement, or otherwise. This includes, without limitation, the solicitation of money or other contributions or donations, or distribution of commercial advertising or promotional material of any kind, or offering samples of items which are sold, available for sale, or available in exchange for a donation or contribution.
• Unlawful conduct or failure to comply with the policies, rules, or instructions of the SPJA, the Event staff, the Event facility, or the hotel affiliated with the Event.
• Possessing any open can, bottle or other receptacle containing any alcoholic beverages, except in areas specifically designated for the consumption of alcohol and in compliance with the Alcohol Policy.
• Possessing any illegal substance. The SPJA DOES NOT tolerate illegal substances in or around the Event.
• Smoking, other than in designated areas.

PROHIBITION AGAINST THE USE OF SIGNS

All signs, whether for a costume prop or not, are prohibited unless approved in writing for specific use by Event Staff. Unapproved signs will be confiscated and repeat offenses may lead to individuals being asked to forfeit your attendee badge and may result in being banned from the convention.

RECORDING POLICY

You agree that you may be recorded during the Event without compensation and you hereby grant to the SPJA the rights to reproduce, display, distribute, perform, create derivative works from, and otherwise use any still photographs and moving sound and audiovisual recordings (“Recordings”) of you in any media and in any manner throughout the world in perpetuity, including on the internet, broadcast, satellite and other transmissions.

You are generally allowed to make Recordings in all common areas of the Event, with the exception of the Art Show, backstage, and restricted areas. Specific rules and restrictions regarding Recordings apply to specific events. If you are unsure, please check and follow the instructions given.

Please obtain permission first to make Recordings of any individuals or costumes. If someone asks or otherwise indicates that they do not wish to be recorded, do not record them. The SPJA will make reasonable efforts to enforce this policy, but given the proliferation of recording devices and the ease with which Event attendees may conceal their recording devices, it is understood and agreed that the SPJA shall not be liable for violations.

Recordings of the Event or its employees, staff, or attendees for the purpose of sale, and/or publication to the press is expressly forbidden unless written permission has been obtained from the SPJA, as well the policy of any venue in which you are recording. Individuals may make Recordings for private listening/viewing, provided that such Recordings clearly identify the Event, date, and location at which they were recorded.

All bloggers and members of the press and staff are additionally required to conform to the SPJA’s Press Policy and we encourage attendees to become familiar with those rules.

ALCOHOL POLICY

The SPJA is committed to providing a safe and family-friendly environment for everyone attending its events. SPJA expects its employees, staff, directors, and each of their guests or representatives, to follow all applicable laws and regulations and to refrain from consuming alcohol in the presence of minors, serving alcohol while at the event, or bringing outside alcoholic beverages onto the event premises.

 

SPJA does not serve alcohol.  SPJA’s employees, staff, directors, and all SPJA representatives, including interpreters and those assisting Guests of Honor, are prohibited from serving alcohol.  Adults 21 and over may order alcoholic beverages from the hotel, room service, and other places that legally serve alcohol and have liquor licenses.  SPJA does not encourage drinking.  If you are legally permitted to drink and choose to do so, SPJA asks that you drink responsibly.

Prohibited conduct includes, but is not limited to, the following behavior:

• Consumption of alcohol by any person younger than 21 years old (a “minor”).
• Providing alcohol to, or facilitating the provision of alcohol to, any minor.
• Consumption of alcohol in any hotel room in which a minor is staying or in which any minor is present.
• Consumption of alcohol from any source other than the hotel concessions, room service, Lounge 21, or any other places that legally serve alcohol and have liquor licenses.
• Violation of any federal, state, or local law regarding alcoholic beverages.
• Violation of any policy of the Event facility or any Event vendor or concessionaire regarding alcoholic beverages.

Violation of this Alcohol Policy is grounds for immediate expulsion from the event and/or termination of your position with SPJA.

ADDITIONAL INFORMATION

During the convention an Information Services kiosk booth will be located at the event for questions, concerns or inquires. Check your Event Map or program guide for location.

If you need immediate assistance, please don’t hesitate to approach anyone on the Event staff or contact us online.

The SPJA reserves the right to modify and/or update this Code of Conduct at any time.

Violation of the Code of Conduct policies is grounds for immediate loss of your event badge and serious violations are grounds for banning you from coming to future Events.

Anime Expo® is committed to ensuring that attendees with disabilities have access to all convention programs, facilities, and activities. Policies and procedures have been developed so that all our attendees may feel comfortable and safe during their four days at Anime Expo.

Registration

Attendees with disabilities may bypass the badge registration lines.   Upon arrival at the convention center, attendees with disabilities should visit the information booth in South Hall (the booth closest to the registration area) so that the information booth staff may escort them to the registration area, no waiting in line required.  After the attendee has completed his or her registration and picked up his or her badge, the attendee should return to the info booth in order to receive a priority access sticker.

Priority Access Sticker

Priority access stickers should be pasted to a visible area on the attendee’s Anime Expo badge so the sticker does not obstruct view of any vital badge information.  Each disabled attendee and up to two of his/her companions will receive the priority access sticker, which entitles all recipients to the following accommodations:

• Front-of-line access to panels and film screenings.
• Priority entrance to the exhibit hall prior to opening.
• Special accommodations on Anime Expo®  official shuttles (must make a phone call to shuttle services at least 1 hour prior to shuttle pick-up.
• NOTE: Attendees with disabilities must make arrangements with the ticketing booth to purchase tickets to MAIN EVENTS with special access seating.  Though a priority access sticker may allow attendees with disabilities to bypass the line into the main events hall, the attendees will need to purchase a ticket to that Main Event from the ticketing booth.  Please consult the Ticketing Booth and Ticketing Policy webpage on anime-expo.org for more details.

Assistance Animals

Guide dogs and other assistance animals are permitted in the convention per ADA regulations.

ADA Compliance

The Los Angeles Convention Center is in compliance with the American Disabilities Act.  More about ADA compliance can be found on the Los Angeles Convention Center website:

http://www.lacclink.com/lacclink/ADA_Accessibility.aspx

Wheelchair Rentals

Anime Expo® cannot provide wheelchair rentals at this time.  Please consult with the following private rental companies, or others not listed as the attendee sees fit, in order to make wheelchair rental accommodations for the convention:

Pico Medical
6035 West Pico Blvd Los Angeles, CA 90035
323-936-4104
http://www.picomedical.com/rent.htm

Horton and Converse Pharmacy
11600 Wilshire Blvd. West Los Angeles, CA 90025
310-478-0801
http://www.hortonandconverse.com/services/

Horton and Converse Pharmacy
8631 West 3rd St. #315-E Los Angeles, CA 90048
310-659-6111
http://www.hortonandconverse.com/services

Rexford Pharmacy
9406 West Pico Blvd. Los Angeles, CA 90035
310-278-1365

Scootaround Mobility Services
1600 South Anaheim Blvd. Suite G
Anaheim, CA 92805
(They can deliver wheelchair to the Los Angeles area)
http://www.scootaround.com

Live Programming & Workshop Rooms

-General Room Policies-

All live programming and workshop rooms will be checking badges upon entry. Please make sure that your badges are in clear view of room personnel to move lines along.

***When a room opens up for entry we will allow people to enter in the following order:***
1) Disabled Services Priority Access Sticker Holders (please get these from an info booth prior to arriving at an event)
2) Premier Fan Badge Holders and press with valid Anime Expo® Press Badges
3) All other valid passes with access to live programming and workshop rooms.

Please note that if an event is ticketed you must have the appropriate pass and ticket to enter the event. Please follow the directions of room staff personnel. Filming and photography permissions will be announced at the beginning of events as each event has its own policy. At the end of each panel the rooms will be cleared unless otherwise stated.

-18+ Event Policies-

All 18+ panels and workshops rooms will be checking ID’s upon entry. Only those who are 18 years old as of the event date will be granted access. There will be no exceptions to the age rule.

The following list of ID’s are the only ones that will be allowed for panel and workshop events:

State Drivers License
State Identification Card
Passport
U.S. Military ID.

There will be no exceptions to the types of identifications. For re-entry into the room you will be required to show identification or a quick re-access device that will be determined by Anime Expo® staff.  If you are over the age of 18 you may not escort another person under the age of 18 into the room. Please do not leave children unaccompanied to attend an 18+ event.

Video & Film Rooms

-General Room Policies-

All video and film rooms will be checking badges upon entry. Please make sure that your badges are in clear view of room personnel to move lines along.

***When a room opens up for entry we will allow people to enter in the following order:***
1) Disabled Services Priority Access Sticker Holders (please get these from an info booth prior to arriving at an event)
2) Premier Fan Badge Holders and press with valid Anime Expo® Press Badges
3) All other valid passes with access to live programming and workshop rooms.

Please note that if an event is ticketed you must have the appropriate pass and ticket to enter the event. Please follow the directions of room staff personnel. No Filming will be allowed within video and film rooms without express permission from SPJA and/or Anime Expo®. Video and Film Rooms reserve the right to clear the room after a showing in preparation for highly anticipated showings.

-18+ Showing Policies-

All 18+ video and film rooms will be checking ID’s upon entry. Only those who are 18 years old as of the showing date will be granted access. There will be no exceptions to the age rule.

The following list of ID’s are the only ones that will be allowed for video and film showings:

State Drivers License
State Identification Card
Passport
U.S. Military ID.

There will be no exceptions to the types of identifications. For re-entry into the room you will be required to show identification or a quick re-access device that will be determined by Anime Expo® staff.  If you are over the age of 18 you may not escort another person under the age of 18 into the room. Please do not leave children unaccompanied to attend an 18+ event.

Anime Expo® and/or SPJA reserve the right to modify and/or update this policy at any time.

Weapons Policy

Your presence at or participation in any event held by the Society for Promotion of Japanese Animation (“SPJA”), including but not limited to Anime Expo®, Anime Conji®, and/or Project Anime (the “Event”) constitutes agreement to comply with these rules.

You may not carry or possess any functional weapon at the Event

All realistic and replica weapons must be submitted to “Weapons Check” for approval. Weapons Check and Event management have the sole discretion to approve all weapons. Weapons Check booths are located in both South & West Hall Lobbies.

When your weapon has been checked, it will be tagged by security to designate that it has been approved. If your realistic weapon has not been tagged, Security will escort you to Weapons Check for inspection. Removing or tampering with any device used by Weapons Check to designate approval is not permitted and may result in immediate expulsion from the Event. The approval of a prop weapon or futuristic device can be revoked at any time at the discretion of the Weapons Check or the SPJA.

All costume weapons must conform to state and federal law.

Projectile costume weapons must be rendered inoperable.

If you purchase weapons at the Event, you must remove those weapons from the premises immediately without removing them from their original packaging.

At Anime Expo® we recognize that privacy is important. This Privacy Policy applies to all of the products, services and websites offered by Anime Expo® or its subsidiaries or affiliated companies.
If you have any questions about this Privacy Policy, please feel free to contact us via our website or write to us at

Legal Department-Privacy
c/o Anime Expo
1522 Brookhollow Dr, Suite 150
Santa Ana, CA. 92705
USA

Information we collect and how we use it
In order to provide our full range of services, we may collect the following types of information:

• Information you provide — When you register as an attendee for Anime Expo® or other Anime Expo® service or promotion that requires registration, we ask you for personal information (such as name, email address, physical address, etc.). For certain services, such as our pre-registration process, we also request credit card or other payment account information that we maintain in encrypted form on secure servers. We may combine the information you submit under your account with information from other Anime Expo® services or third parties in order to provide you with a better experience and to improve the quality of our services. For certain services, we may give you the opportunity to opt out of combining such information.
• Log information — When you access Anime Expo® services, our servers automatically record information that your browser sends whenever you visit a website. These server logs may include information such as your web request, Internet Protocol address, browser type, browser language, the date and time of your request and one or more cookies that may uniquely identify your browser.
• User communications — When you send email or other communications to Anime Expo® and its representatives, we may retain those communications in order to process your inquiries, respond to your requests and improve our services.
• Affiliated sites — We offer some of our services in connection with other web sites. Personal information that you provide to those sites may be sent to Anime Expo® in order to deliver the service. We process such information in accordance with this Privacy Policy. The affiliated sites may have different privacy practices and we encourage you to read their privacy policies.
• Links — Anime Expo® may present links in a format that enables us to keep track of whether these links have been followed. We use this information to improve the quality of our search technology, customized content and advertising.
• Other sites — This Privacy Policy applies to Anime Expo® services only. We do not exercise control over the sites displayed as search results or links from within our various services. These other sites may place their own cookies or other files on your computer, collect data or solicit personal information from you.

Anime Expo® only processes personal information for the purposes described in this Privacy Policy and/or the supplementary privacy notices for specific services. In addition to the above, such purposes include:

• Providing our services to users, including the display of customized content and advertising;
• Auditing, research and analysis in order to maintain, protect and improve our services;
• Ensuring the technical functioning of our site; and
• Developing new services

You can find more information about how we process personal information by referring to the supplementary privacy notices for particular services.

Anime Expo® processes personal information on our servers in the United States of America and in other countries. In some cases, we process personal information on a server outside your own country. We may process personal information to provide our own services. In some cases, we may process personal information on behalf of and according to the instructions of a third party, such as our advertising partners.

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Choices for personal information
When you sign up for a particular service that requires registration, we ask you to provide personal information. If we use this information in a manner different than the purpose for which it was collected, then we will ask for your consent prior to such use.

If we propose to use personal information for any purposes other than those described in this Privacy Policy and/or in the specific service privacy notices, we will offer you an effective way to opt out of the use of personal information for those other purposes. We will not collect or use sensitive information for purposes other than those described in this Privacy Policy and/or in the supplementary service privacy notices, unless we have obtained your prior consent.

Most browsers are initially set up to accept cookies, but you can reset your browser to refuse all cookies or to indicate when a cookie is being sent. However, some Anime Expo® features and services may not function properly if your cookies are disabled.

You can decline to submit personal information to any of our services, in which case Anime Expo® may not be able to provide those services to you.

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Information sharing
Anime Expo® only shares personal information with other companies or individuals outside of Anime Expo® in the following limited circumstances:

• We have your consent. We require opt-in consent for the sharing of any sensitive personal information.
• We provide such information to our subsidiaries, affiliated companies or other trusted businesses or persons for the purpose of processing personal information on our behalf. We require that these parties agree to process such information based on our instructions and in compliance with this Privacy Policy and any other appropriate confidentiality and security measures.
• We have a good faith belief that access, use, preservation or disclosure of such information is reasonably necessary to (a) satisfy any applicable law, regulation, legal process or enforceable governmental request, (b) enforce applicable Terms of Service, including investigation of potential violations thereof, (c) detect, prevent, or otherwise address fraud, security or technical issues, or (d) protect against imminent harm to the rights, property or safety of Anime Expo®, its users or the public as required or permitted by law.

If Anime Expo® becomes involved in a merger, acquisition, or any form of sale of some or all of its assets, we will provide notice before personal information is transferred and becomes subject to a different privacy policy.
We may share with third parties certain pieces of aggregated, non-personal, non-personal information, such as the number of users who searched for a particular term, for example, or how many users clicked on a particular advertisement. Such information does not identify you individually.

Please contact us at the address below for any additional questions about the management or use of personal data.

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Information security
We take appropriate security measures to protect against unauthorized access to or unauthorized alteration, disclosure or destruction of data. These include internal reviews of our data collection, storage and processing practices and security measures, as well as physical security measures to guard against unauthorized access to systems where we store personal data.

We restrict access to personal information to Anime Expo® employees, contractors and agents who need to know that information in order to operate, develop or improve our services. These individuals are bound by confidentiality obligations and may be subject to discipline, including termination and criminal prosecution, if they fail to meet these obligations.

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Data integrity
Anime Expo® processes personal information only for the purposes for which it was collected and in accordance with this Privacy Policy or any applicable service-specific privacy notice. We review our data collection, storage and processing practices to ensure that we only collect, store and process the personal information needed to provide or improve our services. We take reasonable steps to ensure that the personal information we process is accurate, complete, and current, but we depend on our users to update or correct their personal information whenever necessary.

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Accessing and updating personal information
When you use Anime Expo® services, we make good faith efforts to provide you with access to your personal information and either to correct this data if it is inaccurate or to delete such data at your request if it is not otherwise required to be retained by law or for legitimate business purposes. We ask individual users to identify themselves and the information requested to be accessed, corrected or removed before processing such requests, and we may decline to process requests that are unreasonably repetitive or systematic, require disproportionate technical effort, jeopardize the privacy of others, or would be extremely impractical (for instance, requests concerning information residing on backup tapes), or for which access is not otherwise required. In any case where we provide information access and correction, we perform this service free of charge, except if doing so would require a disproportionate effort. Some of our services have different procedures to access, correct or delete users’ personal information. We provide the details for these procedures in the specific privacy notices or FAQs for these services.

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Enforcement
Anime Expo® regularly reviews its compliance with this Privacy Policy. Please feel free to direct any questions or concerns regarding this Privacy Policy or Anime Expo®’s treatment of personal information by contacting us through this web site or by writing to us at

Legal Department-Privacy
c/o Anime Expo
1733 S. Douglass Road, Suite F
Anaheim, California, 92806
USA

When we receive formal written complaints at this address, it is Anime Expo®’s policy to contact the complaining user regarding his or her concerns. We will cooperate with the appropriate regulatory authorities, including local data protection authorities, to resolve any complaints regarding the transfer of personal data that cannot be resolved between Anime Expo® and an individual.

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Changes to this Privacy Policy
Please note that this Privacy Policy may change from time to time. We will not reduce your rights under this Privacy Policy without your explicit consent, and we expect most such changes will be minor. Regardless, we will post any Privacy Policy changes on this page and, if the changes are significant, we will provide a more prominent notice (including, for certain services, email notification of Privacy Policy changes). Each version of this Privacy Policy will be identified at the top of the page by its effective date, and we will also keep prior versions of this Privacy Policy in an archive for your review.

If you have any additional questions or concerns about this Privacy Policy, please feel free to contact us any time through this web site or at

Legal Department-Privacy
c/o Anime Expo
1522 Brookhollow Dr, Suite 150
Santa Ana, CA. 92705
USA

 

Each Anime Expo® Main Event has its own rules when it comes to appropriate behavior.  Please abide by those rules as stated below.Conditions apply to all parties attending events in LACC West Hall B, including Anime Expo Staff as well as attendees, Press, and Industry.  Any penalties incurred in the Main Events venue will count towards the convention’s one-strike policy for Main Events.

*NOTE: Policies are subject to change at any time at the discretion of the Guests of Honor and/or Anime Expo.

MAIN EVENTS FAQ

What are the Anime Expo 2014 Main Events?

The Anime Expo Main Events include:

• Anime Expo Concerts
• AX Masquerade Contest
• Anime Music Video (AMV) Contest
• SPJA Charity Auction (location in LP1 Petree Hall this year)
• Opening (Welcome) Ceremony
• Closing Ceremony

What is the difference between “ticketed” and “NON-ticketed” Main Events?

“Ticketed” Main Events include the concerts, AX Masquerade, and the Anime Music Video Contest.

“NON-ticketed” Main Events include Opening (Welcome) Ceremony, Closing Ceremony, and the SPJA Charity Auction.

“Ticketed” Main Events require a valid AX 2014 badge with the plastic badge holder and a valid Main Event ticket for entrance to those particular Main Events.

“NON-ticketed” Main Events only require a valid AX 2014 badge with the plastic badge holder for entrance to those particular Main Events.

If we exit the Main Events Hall, are we allowed to re-enter?

For LACC West Hall B:
Re-entry is ONLY allowed for restroom access.
For the “ticketed” Main Events in LACC West Hall B, re-entry is allowed ONLY for restroom access, and you must have the following three (3) items in order to gain re-entry:

• your valid AX 2014 badge,
• your valid Main Event ticket, and
• a re-entry stamp on your hand.

For the “NON-ticketed” Main Events in LACC West Hall B, re-entry is allowed ONLY for restroom access, and you must have your valid AX 2014 badge in order to gain re-entry.

MAIN EVENTS POLICIES

Anime Expo Concerts

Each concert Guest of Honor has a different set of photography and video recording policies.

*NOTE: Policies are subject to change at any time at the discretion of the Guests of Honor and/or Anime Expo.

Anime Music Video (AMV) Contest

No photography and/or video recording of any kind, with the exception of Anime Expo Archive Staff.

By attending, you agree not to bring any photography or recording devices into the Main Events venue.

Please leave restricted items in your car, hotel room, or at Bag Check. Cell phones should be kept in bags or pockets for the duration of the AMV Contest.

Individuals will not be allowed into LACC West Hall B until photography or recording devices have been properly stored (i.e., they cannot be on your person).

Bag Check is available in the West Hall Lobby at the Convention Center, where you can store cameras and other electronic devices for the duration of the AMV Contest.

Any attendee(s), non-authorized Press, or AX Staff members discovered with functioning equipment will be subjected to immediate deletion of all media stored in the device, one strike on the badge, and, at the discretion of Anime Expo Staff, ejection from the venue and badge revocation for the remainder of the convention.

Opening (Welcome) Ceremony, Closing Ceremony, and SPJA Charity Auction

• No flash photography, for the safety of our Guests of Honor and/or AX Staff on stage.
• Video recording is allowed.
• Photography WITHOUT flash is allowed.

Photos and videos must be for personal use only, with the exception of Anime Expo Archive Staff and pre-approved Press members.

Please leave restricted items, such as oversized bags and oversized costume props, in your car, hotel room, or at Bag Check.

Bag Check is available in the West Hall Lobby at the Convention Center, where you can store items, such as oversized props and oversized bags, for these events.

Masquerade

• No flash photography, for the safety of our contestants and/or AX Staff on stage.
• Video recording is allowed.
• Photography WITHOUT flash is allowed.

Photos and videos must be for personal use only, with the exception of Anime Expo Archive Staff and pre-approved Press members.

Please leave restricted items, such as oversized bags and oversized costume props, in your car, hotel room, or at bag check.

Bag Check is available in the West Hall Lobby at the Convention Center, where you can store items, such as oversized props and oversized bags, for this event.

Additional Policies

Due to the high volume of people attending the Main Events, the following should be noted for safety and fire hazard reasons:

• No excess or large baggage. (Suitcases, luggage, duffel bags, etc. are not be allowed.)
• No oversized costumes or oversized props (with the exception of Masquerade contestants on Saturday, July 5th, 2014).
• No weapons (i.e., swords, knives, bokkens, daggers, etc.)
• No skanking or moshing.
• No standing on chairs.
• No running in the aisles or rows.
• No smoking.
• No signs.
• No outside food or beverages (water bottles are acceptable).
• No re-entry into LACC West Hall B except for restroom access.

Attendees are highly encouraged to utilize Bag Check located in the West Hall Lobby at the Convention Center prior to arriving at the Main Events Hall.

All attendees, Press, Industry, and AX Staff attending the “ticketed”Main Events must have valid AX 2014 badges and valid Main Event tickets.

All attendees, Press, Industry, and AX Staff attending the “NON-ticketed” Main Events must have valid AX 2014 badges.

Those found loitering in aisles will face immediate ejection from the venue and receive one strike on the badge or, at the discretion of Anime Expo Staff, badge revocation for the remainder of the convention.

All attendees, Press, Industry, and AX Staff are subject to the Anime Expo Code of Conduct.

*NOTE: Policies are subject to change at any time at the discretion of the Guests of Honor and/or Anime Expo.

Contact Information

For any and all inquiries related to Anime Expo, the Anime Expo Forumsare available.

For any questions and concerns on the Main Events Policies, please contact mainevents@anime-expo.org.

For Main Events Ticketing inquiries, please contact ticketing@anime-expo.org.

For Anime Expo Registration and badge inquiries, please contact registration@anime-expo.org.

For Press inquiries about the Main Events Policies, please contact mainevents@anime-expo.org.

 

What is needed to get an autograph from a Guest of Honor(GoH)?
All GoH signing sessions require a ticket that will be dispersed at the Autograph Ticket Booth in West Hall.

How do I get a ticket for a Guest of Honor autograph session?
A pre-set number of tickets for each Guest of Honor (GoH) signing session will be made available at no additional cost at the Autograph Ticket Booth on the same day as the scheduled session.

When will tickets be distributed?
Tickets will start being distributed at either 8am or 10am each day. The schedule for each GoH distribution will be available onsite at the Autograph Ticket Booth and online.

How many tickets will be distributed?
We are limited to 75 guaranteed* autograph tickets per session. After the guaranteed tickets are distributed, 50 Standby Tickets will be issued.

What are standby tickets?
Standby tickets grant you access to the waitlist for autographs and are subject to GoH’s availability.
Standby tickets ARE NOT a guarantee that you will receive an autograph.

Where can I get a standby ticket?
Standby Tickets are only issued at the Autograph Ticket Booth and will be issued in sequential order. The number printed on each ticket indicates your position in the standby line.

How many tickets can I get?
Tickets are limited to one per person and are distributed on a first come, first served basis.

How many autographs can I get per session?
One autograph ticket will grant each attendee only one autograph. Only one autograph ticket may be redeemed per person.

What information will be on the ticket?
Each ticket will list the GoH name, time, date, and location of the session.

If I miss the autograph session, can I use the ticket for another session?
No, Tickets are valid only for the session printed on the ticket.

Do I have to have a ticket get an autograph?
All autograph sessions will require a respective ticket; no substitutions will be made.

How do I redeem my ticket?
All Autograph tickets will state the date, time and location of the session.

When can I start lining up for the autograph session?
Lines will start 30 minutes prior to each session.

What can be signed?
Attendees are responsible for providing their own items to be signed. All items are subject to Guest’s approval*. All items must be properly licensed.

Rules and restrictions on what will or will not be signed are subject to change so please be sure to have your item checked by Autograph Staff prior to any session. Attendees are recommended to bring at least one backup item in case their item of choice cannot be signed.

*It is also recommended that all items are from a project the GoH has worked on.

Other notes:

Autograph sessions are subject to change or cancellation at any time without notice. Autograph tickets of any kind only denote eligibility to receive an autograph at a Guest of Honor’s scheduled signing session.

If you have questions about the autograph session or policy, please ask an Autograph Staff member at the Autograph Ticket Booth.

Premiere Fans: Premiere Fans do not get special privileges for Autograph Ticketing or Autograph Sessions.

*As long as there are no extraordinary circumstances such as natural or man-made disaster, illness, or giant robot attacks that prevent the GoH from holding an autograph session.