In addition to the General Liability Release and Waiver and the Code of Conduct, prospective panelists are expected to abide by the Panelist Terms & Conditions listed below.

• Panelists are to check-in with Programming Operations at least 45 minutes to an hour before their panel.
  • Panelists must then check-in with the AV Volunteers at the Sound Booth in their designated room at least 20 minutes before their panel.
  • If you are not checked in on time any extra time needed for preparation will be taken from your panel’s designated programming time.
• Panelists are expected to abide by the below procedures during their panel. Failure to do so will result in the sudden cancelation of the current panel.
  • Handle all technical equipment carefully and respectfully (i.e. No throwing or dropping of microphones.)
  • Adhere to the content rating level your panel was approved for (G, PG, or 18+). Note: Amended content must first be approved by the SPJA’s Division Manager of Programming.
  • End your panel in a timely fashion. If your panel does not conclude at your designated time sound and video will be cut. Please give yourself ample time to wrap up.
  • Refrain from any other acts that could be deemed by the Room Supervisor as potentially causing harm to the event or its attendees.
• Abusive behavior towards Volunteers or fellow attendees will not be tolerated. This includes, but is not limited to, verbal abuse, inappropriate sexual remarks, threats of violence, or any other untoward behavior. The SPJA reserves the right to deal with any such conflict as it deems necessary, up to and including expulsion of any offending parties from the event.
• Cancellation Policy – Penalties for cancelling two weeks or less before the show include:
  • Lower priority for the following year’s event.
  • Limitation on number of panels (only 1) that can be submitted for the following year’s event.

Please bring any questions or concerns on-site to the Programming Operations office, located in room # 509 C above the Entertainment Hall (West Hall) Lobby.

• Map to be added at a later date.

Below is a list of equipment that comes standard with a panel or workshop room. Any additional items must be requested in the application phase. However, please note that these requested items are not guaranteed to be available. Please be sure to plan accordingly.

• 2 – 3 Wired Microphones
• Projector and Screen(s)
• HDMI and VGA hookups for audio/video
• Blu-Ray Player (Note: Copyrighted material may not be playable due to HDCP protection.)
• Tables (if in a workshop room)